Overview
We are seeking a dynamic and detail-oriented Operations Assistant to join Spec Truss LLC!
In this vital role, you will be the backbone of our daily operations, ensuring smooth office functionality and exceptional support for our team and clients. Your energetic approach and organizational prowess will help us maintain an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture. If you’re passionate about office management, customer service, and multitasking in a fast-paced setting, we want to hear from you!
Responsibilities
- Prepare and organize production and delivery paperwork.
- Assist with releasing jobs to production and preparing delivery packages.
- Update daily production records in the company system.
- Contact customers to confirm deliveries and request schedule updates.
- Follow up with customers to obtain production updates, delivery dates, and scheduling information.
- Perform weekly inventory counts of production materials, monitor inventory levels, and assist with preparing purchase requests.
- Coordinate with vendors for equipment parts, service appointments, and technical support when needed.
- Help track equipment maintenance and ensure machines are kept clean and organized.
- Support the Production Foreman and Operations Manager with daily operational tasks.
- Perform other administrative and operational duties as assigned.
Requirements
- Bilingual in English and Spanish (required).
- Proven office management or administrative experience with strong organizational skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent communication skills, both verbal and written, with a professional phone manner.
- Exceptional time management skills with the ability to prioritize tasks in a fast-paced environment.
- Experience in an office, warehouse, manufacturing, construction, or logistics environment is a plus, but training will be provided.
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
- Spanish and English (Required)
Work Location: In person
