Position Summary
The Project Support Specialist supports project execution by managing administrative processes, coordinating communication between stakeholders, and ensuring project documentation, budgeting, and scheduling are maintained efficiently. This role works closely with project managers, contractors, vendors, and internal teams to keep projects organized, compliant, and on track.
Duties & Responsibilities
Project Management Systems (Procore):
· Assign and manage submittals and Requests for Information (RFIs)
· Maintain system administration, including vendor setup/decommissioning and user permissions
· Upload and organize project documents and engineering drawings
· Support and maintain vendor and stakeholder relationships
Budget & Financial Coordination:
· Assist with project budgeting, updates, and tracking
· Close out open purchase orders and generate “left to spend” reports
· Support ITC/Domestic Content tracking and documentation
Contract & Compliance Management:
· Coordinate Non-Disclosure Agreements (NDAs): communicate with vendors, manage drafts, and route for signature via Ironclad
· Support compliance tracking and documentation processes
GPI & Workforce Compliance:
· Collaborate with Project Managers and contractors to identify GPI-related work
· Manage project entries in Skill Smart
· Follow up with contractors to ensure timely payroll submissions
Project Coordination & Scheduling:
· Manage contractor look-ahead schedules and timelines
· Assist with inventory tracking and material coordination
· Verify contractor setup prior to project start
· Support development and review of bid documents with engineers and project managers
· Ensure timely communication across project teams, contractors, and leadership
· Respond to contractor inquiries and clarifications promptly
· Create, update, and maintain a comprehensive list or lists of company-wide projects
· Assist with managing project requests
Cross-Functional Coordination:
· Liaise with accounting on project-related financial matters
· Coordinate with internal teams (CHP/CCS) on priorities and requirements
· Manage site services, including vendor coordination for pickups and cleanings
· Track and coordinate use of rented and owned equipment
· Source and coordinate spare parts inventory quotes and communicate details to maintenance teams
Qualifications
Experience with project management software (e.g., Procore)
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment
Experience in construction, energy, or project-based industries preferred
Physical Requirements
Ability to lift up to 50 pounds periodically.
While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone.
Specific vision abilities required by this job include close vision requirements due to computer work.
Compensation & Benefits
The starting salary for this position is $85,000, with potential adjustments based on skills, experience, and qualifications.
Medical: Blue Cross Blue Shield of Illinois
- HDHP / HSA Plan with employer contributions
- Traditional PPO Plan / FSA Plan
Dental: Blue Cross Blue Shield of Illinois
Vision-Voluntary: EyeMed
Employer-Paid Life/AD&D, Short-Term & Long-Term Disability
401(k) Retirement Savings Plan w/ Company Match: Fidelity
Paid Time Off: Based upon years of service
Holiday Pay: 6 paid holidays
Marquis operates federally regulated ethanol production facilities subject to extensive legal and safety requirements from the U.S. Department of Transportation, OSHA, EPA, and TTB, which supersede Illinois law to the extent they conflict. To comply, Marquis maintains a drug-free workplace and enforces a zero-tolerance drug and alcohol policy through pre-employment, random, post-accident, and reasonable-suspicion testing of all employees. Every applicant who receives a conditional offer must pass a drug and controlled-substances screening as a condition of hire.
Pay: $85,000.00 - $115,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
