Job Description: Ophthalmic Scribe and Claims Specialist
Location: Remote (with around 2 days in office per month when needed)
Type: Full-Time
Employment Type: Full-Time
Reports To: Scribe Supervisor/Sr. Manager of IBAR
About Us
At Ideal Eye Surgery, we embrace the evolution of eye care by leveraging cutting-edge technology and innovative surgical techniques. Departing from an era of the traditional, one-size-fits-all approach, we tailor our treatments to suit each patient’s unique needs.
In a landscape where many ophthalmology practices adhere to outdated methods, we are committed to investing our time and expertise to uncover your ideal solution. Our team of experienced doctors’ values collaborative partnerships with your primary eye care provider, allowing them to continue your long-term care while we deliver advanced surgical options and an enlightening initial evaluation to guide your surgical decisions.
Position Overview
The Ophthalmic Scribe & Claims Specialist plays a dual role in ensuring both clinical and administrative excellence. This position supports physicians by accurately documenting clinical encounters through our AI-driven scribing technology, while also assisting the billing department in preparing and validating claims for submission. This position is cross trained in in-clinic guiding and patient work up’s. The ideal candidate is detail-oriented, adaptable, and passionate about the intersection of patient care and healthcare administration.
Key Responsibilities
Clinical Scribing
- Accurately document patient encounters in the Electronic Health Record (EHR) during examinations and procedures using AI-assisted tools.
- Record physician-patient interactions including medical history, exam findings, diagnoses, treatment plans, and procedures.
- Maintain well-organized and precise patient records.
- Ensure strict adherence to HIPAA guidelines and all confidentiality standards.
Claims Preparation & Billing Support
- Translate provider documentation into appropriate ICD-10, CPT, and modifier codes for billing.
- Build and review claims in the EHR/practice management system (DrChrono).
- Audit encounter documentation for completeness to ensure accurate and timely claims submission.
- Collaborate with the billing team to resolve coding discrepancies or incomplete records.
- Assist with claim submission, correction, and follow-up as required.
In-Clinic Guide and Patient work-up Support
- Cross train and be a qualified Ideal Eye Surgery Patient Guide
- Run testing equipment and perform detailed ophthalmic patient work-ups
Collaboration & Support
- Partner closely with providers, technicians, and billing personnel to maintain a smooth workflow between clinical operations and the revenue cycle.
- Provide constructive feedback to providers regarding documentation requirements to support accurate coding and reimbursement.
Requirements:
- In-office/remote hybrid role
- Support clinic staff in-office as needed
- Attend meetings and training in-office as needed
Qualifications
- Prior experience as a medical or ophthalmic scribe and/or billing specialist preferred.
- Familiarity with ophthalmic terminology, EHR systems (preferably DrChrono), and medical coding.
- Strong attention to detail, organizational skills, and confidentiality.
- Ability to multitask effectively in a fast-paced, technology-driven environment.
- Excellent communication skills and a collaborative mindset.
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Work Location: Remote
