Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team.
Duties
- Greet and assist visitors, clients, and staff with professionalism and warmth, ensuring a positive first impression.
- Answer multi-line phone systems promptly, directing calls accurately and courteously.
- Manage appointment scheduling and calendar coordination using office management software.
- Perform data entry tasks with high accuracy, maintaining organized records in spreadsheets and databases.
- Handle incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain filing systems, update client information, and ensure all documentation is properly stored.
- Support office management activities such as supply inventory, basic bookkeeping with QuickBooks, and document proofreading.
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for daily tasks.
- Assist with clerical duties like copying, scanning, faxing, and preparing reports or presentations.
- Provide excellent customer support through phone communication and in-person interactions while practicing proper phone etiquette.
Skills
- Proven experience in office administration or reception roles with strong organizational skills.
- Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and productivity software.
- Excellent computer literacy with the ability to learn new software quickly.
- Strong typing skills with attention to detail for proofreading and data entry accuracy.
- Experience handling multi-line phone systems and providing exceptional customer service.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Knowledge of office management procedures including filing systems, calendar management, and record keeping.
- Familiarity with QuickBooks for bookkeeping tasks is a plus.
- Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment.
- Strong communication skills—both verbal and written—with professional phone etiquette.
- Experience working as a front desk or medical/dental receptionist is advantageous.
- Personal assistant experience or administrative support background enhances your suitability for this role.
Join us as a Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your proactive approach will help foster a welcoming atmosphere while supporting essential administrative functions that keep our organization thriving.
Pay: $17.00 - $20.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
