Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.
JOB SUMMARY:
Kidder Mathews Accounts Payable Specialist performs full cycle accounts payable (AP) processes including invoice entry into the Accounting system (Microsoft Business Central), reconciling payables, processing expense reports and other clerical and accounting tasks that are related to processing and maintenance of Accounts Payable Transactions. The AP Specialist plays a key role in ensuring Kidder Mathews pays invoices on time and within contractual terms. Ensures work meets Generally Accepted Accounting Principles (GAAP) and follows laws, regulations, policies, and contracts. A high level of detail and accuracy is required.
ESSENTIAL FUNCTIONS:
- Follow the company’s established accounting policies, procedures and processes
- Reconcile statements and process invoices for designated vendors within the Business Central
- Upload, code and post invoices/transactions in the General Ledger, journals, and other records accurately and timely
- Receives and verifies expense reports; reconciles expenses and other financial reports with account balances and other office records
- Maintain vendor relationships, including processing invoices, resolving discrepancies and issuing payments
- Reconcile vendor statements and ensure accuracy of accounts payable aging
- Follow-up with vendors and collaborate with internal KM departments to resolve payment and invoice inquiries
- Create, validate and audit monthly reports to ensure accuracy, completeness and compliance
- Proactively identify, develop and implement process improvements, documenting procedures to achieve efficiencies and scalability
- Assist in month-end closing processes, including GL entries related to accounts payable, accruals, prepaids and deposits
- Provide supporting reports for audits as requested
- Review accounts and ensure that payments are current
- Reconciliation of A/P transactions
- Assist in annual 1099 filings including obtaining and maintaining W-9 forms
- Participate in various ad hoc projects as assigned by management
OTHER FUNCTIONS:
- Perform other duties or projects as requested
ESSENTIAL QUALIFICATIONS:
SKILLS AND ABILITY:
- Ability to multi-task and utilize resources to execute tasks within a deadline-oriented environment
- Accurate, attentive, detail oriented, with strong analytical skills
- Professional and customer-service oriented with the ability to interface with employees, management and clients
- Able to function in a team environment with demonstrated ability in problem solving
- Professional telephone etiquette with excellent oral and written communication skills
- Ability to prioritize and organize workload in order to meet daily, weekly and monthly deadlines
- Professional level of confidentiality in handling employee information
- Demonstrated high level of initiative and strong trouble shooting skills
- Ability to work outside of normal office hours to meet various deadlines
EDUCATION/CERTIFICATION: High School Degree or Equivalent, AA in accounting is preferred
REQUIRED KNOWLEDGE: PC literate (internet, Excel, Word, Outlook) and working knowledge of Accounting systems (Microsoft Business Central is preferred). Strong excel skills required – high accuracy and speed in data entry.
EXPERIENCE REQUIRED: 2+ years Accounts Payable experience
WORK ENVIRONMENT:
This is a standard office environment with standard office noise like talking, office equipment, etc.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds.
SUPERVISORY RESPONSIBILITIES:
There are no direct supervisory responsibilities
Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact
[email protected] if you need an accommodation.AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.
