Job Summary
We are seeking a dedicated and organized Township Clerk to join our local government team. The Township Clerk plays a vital role in managing administrative functions, maintaining official records, and providing exceptional customer service to residents and visitors. This position offers an exciting opportunity to contribute to the efficient operation of township services, ensuring transparency, accuracy, and professionalism in all clerical and administrative duties. The ideal candidate will be proactive, detail-oriented, and possess strong office management skills to support the community effectively.
Duties
- Manage and maintain official township records, including minutes, ordinances, resolutions, and public documents with accuracy and confidentiality
- Handle front desk responsibilities by greeting visitors, directing inquiries, and providing information in a courteous manner
- Operate multi-line phone systems to answer calls promptly, transfer and assist residents with their questions or concerns
- Utilize computer skills to perform data entry
- Oversee office management tasks such as filing, organizing documents, scheduling appointments, and calendar management for township officials
- Support election processes by preparing materials, maintaining voter records, and assisting with election day activities
- Provide excellent customer service by supporting residents’ needs and communicating effectively via phone or in person while maintaining professionalism and proper phone etiquette
- Handle confidential information with discretion and ensure compliance with privacy policies
- Proofread documents for accuracy and clarity before dissemination
- Assist with clerical tasks such as typing correspondence, managing files, and supporting personal assistant duties as needed
Qualifications
- Proven clerical or administrative experience in an office setting; municipal or government experience is a plus
- Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills with the ability to prioritize multiple responsibilities efficiently
- Exceptional communication skills
- Experience managing multi-line phone systems and providing outstanding customer support
- Attention to detail for proofreading documents and maintaining accurate records
- Ability to handle confidential information responsibly with integrity
- Strong time management skills to meet deadlines in a fast-paced environment
- Previous experience with office management tasks such as calendar coordination, filing systems, data entry, and client communication is preferred
- Personal assistant or office support experience will be considered an asset
Join us as a Township Clerk where your organizational talents will help foster a well-run community hub! We value proactive professionals who thrive on making a difference through efficient administration while delivering exceptional service. This paid position offers a rewarding opportunity to serve your community with professionalism and enthusiasm.
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: In person
