Job Summary
DS Huber Real Estate Group is seeking a highly organized, proactive, and solutions-oriented professional to join our team as an Association Maintenance Coordinator / Large Project Coordinator beginning July 2026.
This position plays a key role in coordinating maintenance operations, vendor communication, and large-scale property improvement projects for condominium and homeowner associations. The ideal candidate thrives in a fast-paced environment, communicates effectively, and excels at managing multiple projects while keeping operations running smoothly.
Responsibilities
Maintenance Coordination
- Coordinate maintenance-related projects and follow-up tasks for condominium and homeowner associations
- Serve as a central point of communication between vendors, board members, homeowners, and internal team members
- Schedule vendors, obtain estimates, and assist with project planning and coordination
- Monitor open projects to ensure timely follow-up and completion
- Maintain organized project documentation, status updates, and records
- Identify and help resolve delays, communication gaps, or operational issues
- Support ongoing maintenance operations and special projects as needed
Large Project Coordination
- Coordinate large-scale property improvement and capital projects from start to finish
- Assist with project scoping, scheduling, budgeting coordination, vendor communication, and project tracking
- Coordinate contractor scheduling, proposals, project timelines, and completion follow-up
- Maintain regular communication with association boards, vendors, and stakeholders regarding project status
- Ensure projects progress according to timelines and company expectations
- Assist with project closeout, invoicing coordination, documentation, and final completion tracking
Qualifications
- Previous experience in property management, project coordination, maintenance coordination, construction administration, or a related field preferred
- Strong organizational and time management skills
- Ability to manage multiple projects and priorities simultaneously
- Excellent communication and problem-solving abilities
- Experience working with vendors, contractors, and maintenance teams preferred
- Strong attention to detail and follow-through
- Proficiency with Microsoft Office and property management software preferred
- Ability to work independently and collaboratively in a team environment
- Valid driver’s license preferred
Preferred Skills
- Project coordination experience
- Vendor management and scheduling
- Customer service and relationship management
- Ability to prioritize and adapt in a fast-paced environment
- Strong written and verbal communication skills
- Experience with association management or property maintenance coordination is a plus
Benefits
- Paid time off
- Retirement plan options
- Professional development opportunities
- Supportive team environment
Schedule
- Monday to Friday
- Full-time
- Position expected to begin July 2026
Pay: $24.00 - $29.00 per hour
Benefits:
Application Question(s):
- When Is your earliest available start date?
- On a scale of 1 to 10 how interest are you in a job change?
- What drew you to apply for this position?
Work Location: In person
