Job Description:
EMPLOYEE NAME:
Job Title: GMI-EHA Admin Assistant (Hybrid)
Location: Encinitas, CA
Job Type: In-Person, Full-Time 40 hours per week (Monday–Sunday). Work hours are combination of GMI (8 AM–5 PM) and EHA (4 AM–1 PM).
Hourly Wage: $23/hr
About Us:
Good Medicine, Inc. (GMI) is dedicated to providing outstanding healthcare services. The GMI-EHA Admin Hybrid position supports both Scripps Hospital in Encinitas and the Good Medicine office, performing various administrative tasks. The ideal candidate will be a reliable team player with exceptional organizational skills, capable of handling multiple administrative responsibilities efficiently.
About Connect the Docs Medical Management, LLC (CTD):
Connect the Docs Medical Management, LLC (CTD) is a leading healthcare management consulting firm based in Encinitas, CA. We provide specialized programs and services to physician practices and hospital clients across North County San Diego. Our team enjoys a supportive work environment, competitive wages, and a comprehensive benefits package.
Position Overview:
As an Administrative Assistant in this hybrid role, you will provide support with data entry, scanning, faxing, processing patient forms, and assisting one of our doctors as a personal assistant. This role requires a high level of attention to detail, organizational ability, and the flexibility to manage diverse tasks. The successful candidate will contribute to the seamless operation of our office.
Key Responsibilities:
- Data Entry:
- Accurately input and update data in various systems and databases.
- Regularly verify and correct information to ensure data integrity.
- Scanning and Filing:
- Scan documents and organize digital files for easy access and retrieval.
- Maintain both physical and electronic filing systems to ensure documents are categorized and securely stored.
- Faxing and Communication:
- Send and receive faxes as needed, ensuring timely and accurate transmission.
- Assist with drafting, reviewing, and sending routine correspondence.
- Patient Forms Management:
- Process and manage patient forms, including intake forms, consent forms, and other related documentation.
- Ensure all patient forms are completed accurately and comply with regulations.
- Additional Administrative Support:
- Provide general administrative assistance, including scheduling appointments, managing office supplies, and handling incoming calls.
- Assist with various tasks to support office operations and team needs.
- Manage Patient Lists and Reports:
- Maintain patient lists and generate reports as necessary.
- Fax Orders and Release of Information:
- Process inpatient and outpatient fax orders and release of information requests.
- Office Supply Management:
- Assist with office supply management and other administrative duties.
- Report Generation:
- Run daily reports and prepare End-of-Month (EOM) reports.
- Personal Assistant to a Provider:
- Provide personal assistance to a designated provider as needed.
Qualifications:
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience in an administrative role, ideally with experience in data entry and document management.
- Experience in a healthcare setting is preferred.
- At least 2 years of working knowledge of Epic EMR.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (fax machines, scanners).
- Strong attention to detail and accuracy in data management.
- Excellent organizational and time-management skills.
- Ability to handle sensitive information with confidentiality.
- Strong written and verbal communication skills.
- Ability to adapt to a dynamic work environment and manage multiple tasks efficiently.
Benefits:
- Competitive Salary
- Comprehensive Benefits Package:
- 95% employer-paid premiums for employee medical, dental, and vision insurance.
- 100% employer-paid life insurance and Long-Term Disability (LTD).
- 401(k) program with employer match.
- Paid vacation time, sick leave, and holidays (including a paid birthday holiday).
- Technology reimbursement allowance.
Pay: $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
