What we are looking for: Are you passionate about anime and have experience in event planning? If so, we have an exciting opportunity for you! We are a leading entertainment company based in California, known for hosting unforgettable anime events and conventions. We are seeking talented Event Planning Coordinators to join our dynamic team and bring your creativity to life in the world of anime fandom.
Purpose of this Role: The ideal Event Planning Coordinator is a team player who liaises with internal and external key stakeholders during the event planning process to execute key deliverables and ensure projects adhere to scope, schedule, and budget.
Experience: 2+ year’s event planning experience and/or 2+ years experience providing support to senior level management. Bilingual in Japanese is a plus.
Essential Functions: The major areas of responsibility include:
- Handle the day-to-day administration and coordination of several SPJA events, including our main flagship event, Anime Expo which draws over 100,000 attendees every year.
- Own every aspect of event planning - including vendor relationships, contract administration, volunteer recruitment and issues resolution.
- Uphold the company’s mission and core values with every event.
- Recruit volunteer personnel as needed across all functions within your department.
- Book venues, schedule guests, and manage the full cycle of contract management.
- Participate in the development of original content for our events. Frame up new ideas for approval of senior management.
- Serves as point of contact for all day-to-day communication with third party vendors, industry partners and sponsors.
- Helps create operational budgets.
- Keeps budgets and timelines under control.
- Identifies different staffing solutions for events. Provides onboarding training for respective departments.
- Other duties as assigned by management from time to time
Knowledge, Skills and Abilities Desired:
- Minimum 2 years event planning experience
- Advanced knowledge of Excel is a must
- Bilingual in Japanese is a plus
- Professional certification such as CaPM is desirable but not required
- Ability to remain calm under pressure and maintain a customer-service mindset
- Understanding of financials, budget, forecast, variance, and related reports
- Excellent computer skills, including Microsoft Office and online software programs
- No commitments to other conventions
- Must be able to perform required tasks and manage staff at conventions away from SPJA office
- Respect for anime, Japanese culture and its lifestyle, and familiarity with fandom communities is a plus
Physical Demands & Work Environment:
- The duties of this position are normally performed indoors in a business/office setting. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.
- During the convention, this individual must have the ability to stand/walk for up to four hours at a time as there is constant walking required during the convention.
- The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Ability to lift and handle packages up to 30 lbs. in weight.
Compensation:
- Pay is based on qualifications and experience. SPJA offers a competitive benefits package that includes medical, dental, vision, life insurance, FSA accounts; 401(k) plan with employer matching; 12 paid holidays and Paid time off.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
