JOB DUTIES AND RESPONSIBILITIES
· Assures compliance with all funding source mandates, all applicable laws and regulations, and ensures that standards that exceed the minimum are being met.
· Provides guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality, internally and through public and private sector partnerships.
· Reviews and analyzes monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear to be predicted.
· Oversees and monitors agreements for the purchasing of goods and services, ensuring that bids are solicited in accordance with Tribal, state, and federal regulations.
· In conjunction with the Family Services Specialist, assures that the program serves the number of eligible children for which it is funded.
· Reads management and leadership materials and program-related materials to keep abreast of developments in comprehensive early childhood programs.
· Works with other organizations in the community to foster collaboration as defined by federal Head Start.
· In conjunction with the Tribal Council, staff, and Policy Committee, leads planning meetings in which long-term and short-term goals for improvement are established.
· Conducts a complete Community Assessment every three years and an update during the intervening years.
· With input from program participants and the staff, develops a funding application every year.
· In conjunction with the Tribal Council, seeks additional outside funding for the program; meets the non-federal share requirement.
· Facilitates the continuing professional development of all staff as part of the commitment to excellence.
· Maintains effective, appropriate communication with the Tribal Council & Administrator, including attending all regular and special meetings and committee meetings. Providing a written report to the Council on the fiscal and programmatic status of the program and of the administrative activities since the last meeting, monitoring results, and strategies to resolve problems. Communication of relevant information from the funding sources.
· Provision of training for new Policy Council members and Periodic refresher for veteran members on their roles and responsibilities.
· Monitors the implementation of the responsibilities of employees through observation, (minimally) monthly supervisory meetings, team meetings, and review of files and documentation.
· Assumes an active role in the annual program self-assessment.
· Assures remediation of any non-compliances found in delegate or grantee assessment and incorporates recommendations into planning for the improvement of the program.
· Provides and/or secures training and technical assistance for all staff.
· Maintains a close working relationship with the Fiscal Coordinator, which provides the Director with information for budget writing and the status of the budget to facilitate effective oversight of expenditures.
· Hears and resolves community complaints about the program, seeking input from staff, parents, or the Board, as needed.
· Carries out the function delineated in procedures for staff grievances.
· Hires and, if necessary, terminates staff, complying with applicable laws, regulations, Tribal Personnel Policies and Procedures, and assures parent council input into the hiring and/or termination of staff.
· Completes and submits regular reports to the funding sources, the Tribal Council, the Administrator, and the Policy Committee.
· Oversees and maintains the CACFP (Child and Adult Care Food Program); annual grant writing, budget maintenance, and monthly reports.
· Monitors the program's administrative costs, assuring it does not exceed the allowed amount.
· Monitors the program's non-federal share to ensure that the amount required is met. Meets with staff, parents, and the Policy Council to develop strategies for increasing the amount of the program's accumulated non-federal share, if necessary.
· Maintains open lines of communication with the grantee personnel.
· In consultation with the Education Staff, ensures that classrooms and playgrounds are well-equipped.
· Required by the State of Arizona, the Office of Head Start, and the Cocopah Tribal Social Services to be a mandated reporter of child abuse and neglect. Including records of food service and attendance.
· Is required by the State of Arizona, the Office of Head Start, and the Cocopah Tribal Social Services to be a mandated reporter of child abuse and neglect.
· Including records of food service and attendance
· Other duties as assigned.
