Job Summary
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will play a crucial role in being the first point of contact for our customers, supporting daily office operations, ensuring efficient administrative processes, and providing exceptional customer service. Your responsibilities will include processing transactions, assisting customers, and maintaining a well-organized office environment. This position requires computer skills, accounting, attention to detail, professional etiquette, and the ability to manage multiple tasks effectively.
The ideal candidate must be extremely flexible as the hours for this position are both scheduled and on-call. The employee will be scheduled and/or called to cover shifts within the office hours of Monday-Thursday 8 am - 4:30 pm. with generally 15-20 hours total per week.
Duties
- Answer calls, direct inquiries, and provide customer support.
- Handle cash and credit transactions while ensuring proper cash handling procedures are followed.
- Perform data entry tasks accurately and efficiently, maintaining organized records and files.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Utilize Microsoft Office for document creation, spreadsheets, and presentations.
- Provide clerical support including typing, proofreading documents, and filing paperwork.
- Assist with preparation of meeting packets and minutes of meetings.
- Maintain office supplies inventory and assist with bookkeeping tasks as needed.
- Support office management functions to ensure smooth workflow within the office environment.
- Engage with customers in a professional manner while demonstrating excellent phone etiquette.
Qualifications
- Previous office experience is preferred; administrative or clerical experience is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Excellent computer literacy with experience in Microsoft Office Suite applications.
- Familiarity with government functions is an advantage but not required.
- Demonstrated customer service skills with a focus on providing support and assistance to clients.
- Ability to work independently as well as collaboratively within a team environment. If you are an enthusiastic individual looking to contribute your skills in a dynamic office setting, we encourage you to apply for this exciting opportunity as an Office Assistant!
Job Type: Part-time
Pay: $16.00 - $19.00 per hour
Work Location: In person
