Job Title: Office Manager
Location: Joys Gymnastics, South Bend, IN
Employment Type: Part-Time
Reports to: Gym Director
Position Summary:
Joys Gymnastics, a nonprofit organization committed to fostering youth development and physical literacy through gymnastics, is seeking a detail-oriented Office Manager. This role is responsible for inputting daily financial information, completing administrative tasks, supporting other staff members, and coordinating office activities.
Key Responsibilities:
- Handle budget management, invoicing, and financial documentation
- Maintain office organization and cleanliness
- Manage registration payments, team payments, and billing inquiries in a friendly and efficient manner
- Liaise with vendors and service providers regarding billing and payments
- Ensure proper financial procedures are followed, including invoicing and payment collection
- Track expenses, process payments, and prepare financial reports
- Maintain accurate records of student enrollments, attendance, and progress reports- Coordinate with the accountant during tax season
- Maintain up-to-date records, including incident reports and liability forms
- Coordinate the submission of required nonprofit documents in a timely manner, including insurance renewals and yearly audit worksheets
- Complete monthly billing for team dues, private lessons, and competitions
- Input bills and payments into QuickBooks
- Prepare deposits and record them in QuickBooks
- File and organize records and documents
- Organize and inventory office supplies
- Manage calendars and coordinate appointments and special events
Qualifications:
- Experience in office management, preferably in a sports or fitness environment
- Strong organizational skills and attention to detail
- Excellent communication and customer service abilities
- Proficiency in office software and management systems, preferably QuickBooks
Pay: $20.00 - $24.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
