The Administrative Assistant plays a critical role in supporting the successful execution of projects while helping maintain a polished, high-performing showroom environment.
This role is ideal for a detail-oriented, proactive individual who thrives in a fast-paced environment and takes pride in delivering accuracy, organization, and a seamless client experience.
At Think Office, every interaction and every detail contributes to something bigger—creating spaces that inspire creativity, foster connection, and support the way people work today and tomorrow.
Key Responsibilities
- Prepare and process project-related documents including acknowledgments, invoices, and closeout materials
- Assist with order tracking, vendor coordination, and schedule follow-ups
- Maintain accurate and organized project records within internal systems
- Support freight tracking and documentation, including coordination with internal and external partners
- Assist with processing project invoices, including freight and operational invoices
- Assist with credit card payment processing and documentation accuracy
- Support preparation for client meetings, including material setup and coordination with the team
- Support showroom event coordination, including open houses and client engagements
- Assist with execution of social media activities, including content scheduling, posting, and basic content coordination
- Provide timely and professional communication with internal team members and external partners
- Contribute to continuous improvement of internal processes and showroom standards
- Support special projects, team initiatives, and company events as needed
- Perform other duties as assigned to support the overall success of the team and organization
Skills
- High School Diploma or GED required.
- Strong organizational and time management skills with high attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Clear and professional communication skills (written and verbal).
- Proficiency in Microsoft Office (Outlook, Excel, Word).
- Familiarity with social media platforms and basic content creation tools is a plus.
- Ability to learn internal systems.
- Team-oriented mindset with a proactive and solutions-driven approach.
Job Type: Full-time
Pay: From $21.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Office Assistant: 1 year (Required)
Work Location: In person
