Job Summary
We are seeking a detail-oriented Administrative Assistant/Receptionist to join our team. The ideal candidate will provide support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Duties
- Perform various administrative tasks such as data entry, filing, faxing, copying, emailing, and document preparation
- Manage phone calls and correspondence (email, letters, packages)
- Assist with scheduling appointments, document preparation and facilitation of resident barcodes, stickers, and hang tags
- Reception desk relief coverage when needed
- Answering Administration office telephone calls when needed
- Utilize computerized systems for unit data management, resident and visitor entrance gate and pool access
- Assist the receptionist with the facilitation of the permit process completion by residents and contractors
Requirements
- Proven work experience as an Administrative Assistant or Receptionist.
- Proficiency with Microsoft Office software, database software for record retention
- Excellent time management skills and the ability to prioritize work
- Strong communication skills with a customer service orientation
- Knowledge of building/construction permit or real estate processes is advantageous
- Ability to handle confidential information professionally
- Experience working in a clerical or administrative capacity
- Ability to handle stressful situations - in person and via telephone.
- Consistent multi-tasking abilities. Able to start and stop current workload due to phone calls and in-person
- Microsoft computer skills including Word, Excel (basic) and Outlook.
Job Type: Part-time
Pay: $17.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
