Benefits/Perks
Job Summary
We are seeking a dependable, detail-oriented Accounting Specialist to join our growing team. This role is ideal for someone who is organized, adaptable, and eager to learn. The successful candidate will support daily accounting operations, payroll preparation, and administrative functions in a fast-paced environment where priorities may change.
Responsibilities
- Accounting
- Assist with Accounts Payable (AP) and Accounts Receivable (AR)
- Process customer invoices, payments, deposits, and credits
- Enter vendor bills and maintain vendor records
- Maintain and monitor recurring vendor bills and payment schedules
- Assist with bank and credit card reconciliations
- Support month-end accounting activities
- Maintain accurate financial records
- Research and resolve accounting discrepancies
- Assist with maintaining customer and vendor accounts
- Payroll & Reporting
- Assist with payroll data entry and payroll preparation
- Verify commissions and supporting documentation
- Prepare reports and spreadsheets
- Maintain confidential financial information
- Administrative Support
- Maintain electronic and paper filing systems
- Open and distribute incoming mail
- Assist with administrative projects
- Support multiple departments as business needs change
- Perform other administrative and accounting duties as assigned
Qualifications
- Required
- Minimum of 2 years of accounting, bookkeeping, or administrative experience
- QuickBooks Online experience required
- Strong Microsoft Excel skills
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to multitask and prioritize competing deadlines
- Professional written and verbal communication skills
- Reliable transportation
- Preferred
- Accounts Payable and Accounts Receivable experience
- Payroll support experience
- Experience with inventory or ERP software (Cin7 is a plus)
- Ideal Candidate
We're looking for someone who:
- Takes initiative and works independently
- Learns new systems and processes quickly
- Adapts well to changing priorities
- Is dependable, organized, and detail-oriented
- Maintains professionalism and confidentiality
- Enjoys supporting a team and helping wherever needed
- Work Schedule
- Full-Time
- Monday–Friday
- This is an in-office position located in Santa Ana, CA.
