Job Summary
We are seeking an organized and detail-oriented HR Admin Assistant for a contract/temporary opportunity in Novato, CA within the banking and consumer lending industry. This role is ideal for a human resources professional with 3 to 5 years of HR support experience who enjoys keeping processes running smoothly, supporting employees, and contributing to a well-managed HR department.
The HR Admin Assistant will provide hands-on administrative support across onboarding, compliance postings, employee materials, benefits administration, invoice processing, department supplies, file storage, and HR events. This is a great opportunity to join a professional, service-focused environment with supportive leadership, positive teamwork, and exposure to a broad range of human resources operations.
Key Responsibilities
- Prepare and distribute employee packets for onboarding, termination, benefits, and new employee orientation.
- Coordinate annual labor law compliance postings and assist with annual HR policy and procedure distribution and tracking.
- Process department invoices and expense reports, reconcile benefits bills, assist with benefit audits, and process retiree coverage checks.
- Maintain and distribute the organizational chart, manage HR supplies, and coordinate employee logo wear, name tags, business cards, and anniversary gifts.
- Support HR records management, including on-site and off-site file storage processes.
- Assist with HR department projects, the Annual Health Fair, the Legendary Service Award process, and tracking for the Suggestions and Questions box.
Compensation and Benefits
- Pay rate: $25 to $28 per hour.
- Job type: Contract/Temporary.
- Location: Novato, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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