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Executive Assistant to the Town Manager & Council

Town of Los Gatos -
Los Gatos, CA

Job Details

Full-time
$47.87 - $61.67 an hour

Benefits

Health insurance
Retirement plan

Qualifications

Executive administrative support
High school diploma or GED
Clerical experience

Full Job Description

Executive Assistant to the Town Manager & Council

This recruitment is open until filled, with application reviews on dates listed below. This recruitment may close at any time.

May 29, 2026
June 12, 2026
June 26, 2026
July 3, 2026

Hourly Rate: $47.87 - $61.67 per hour
Plus, excellent health and retirement benefits, and 3% COLA increase in July 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This is a key position within the Town Manager’s Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

The Ideal Candidate
The successful candidate will embody:

Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication.
Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
Commitment to Public Service: A passion for serving the community and supporting effective local government.
Supporting Elected Officials: Experience supporting elected officials within a council manager form of government.
Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Work Schedule: The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.

Duties and Responsibilities

Essential responsibilities and duties may include, but are not limited to, the following:

Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Town’s policies, procedures, and organization.
Coordinates and tracks Town Council agendas, action items, and follow up assignments to ensure timely implementation of Council direction.
Supports executive level policy development and implementation by coordinating schedules, materials, deadlines, and interdepartmental communications related to Town Manager and Town Council priorities.
Serves as a liaison between the Town Manager’s Office, Town Council, Town departments, the Town Attorney, and external agencies to facilitate effective governance and decision making.
Initiates and responds to correspondence to and from the Town Manager’s Office and Council.
Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and computer-aided illustrations.
Screens telephone calls, visitors, and mail for the Town Manager, administrative staff, and Town Council, directing them to the appropriate official or department.
Disseminates diverse, often sensitive, information to interested parties and may research appropriate inquiries.
Arranges and maintains appointment schedules, meetings, conferences, and trips for the Town Manager, administrative staff, and Council members.
Establishes and maintains necessary record systems, tracking long-term/tickler files, and may develop reports based on data provided by such systems.
Attends meetings and prepares summaries, minutes, and notes. Directs the work of other clerical employees.
Operates a variety of office and computer equipment and software.
May provide training and technical guidance to other staff.
May be assigned as a Disaster Service Worker, as required.
Performs related duties and responsibilities as required.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge, skills and abilities is qualifying.

Education: Completion of the twelfth grade or equivalent.
Experience:

Six ( 6) years of increasingly responsible experience in clerical and secretarial work with at least two years of office management or supervisory experience, AND,
At least two (2) years of experience providing full range administrative support to high level public officials, executive leadership, or elected officials.

Acceptable Substitution

College-level coursework or a college degree may be substituted for up to two years of work experience on a year-to-year basis at the Town's discretion.

Application and Selection Process

To be considered for this career opportunity, click the "Apply" button to complete the online application form. All application materials must be submitted online. Resumes may be attached but not accepted in place of a complete online application.
Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract. For technical questions, visit
GovernmentJobs Support.

The Town of Los Gatos is an equal-opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state or local laws. The Town of Los Gatos is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to a disability, contact us at (408) 399-5743 or at [email protected].

This is a Confidential (At-Will / Unrepresented) position.

Please refer to the Benefit Summaries posted on the Town of Los Gatos Human Resources Department Webpage.

Duties and Responsibilities

Minimum Qualifications

Application and Selection Process

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