ADMINISTRATIVE ASSISTANT – Residential Management Department
Time Equities, Inc. (“TEI”) a diversified investment, development, asset and property management, and alternative energy company, is seeking a self-motivated, multitasking, hardworking, administrative assistant to assist all members of the Residential Management Department.
Responsibilities
The responsibilities include but are not limited to:
- Provide direct administrative assistance to the Director of Residential Management and Senior Property Managers
- Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records
- Manage calendars, coordinate meetings, and prepare supporting materials
- Draft, edit, and distribute correspondence, memos, notices, reports, etc.
- Serve as first point of contact for maintenance and building service requests from tenants and owners
- Log, track, and follow up on all service order requests to their completion
- Coordinate scheduling of inspections, contractor visits and general maintenance work with tenants and building staff
- Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses
- Assist in coordinating compliance documentation for Local Laws (LL87, LL97, LL55, LL31, LL152 etc.)
- Coordinate Move Ins/Outs with tenants, including distribution and updating of welcome packages
Qualifications
· Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel etc.)
· Knowledge of MRI Software a plus
· Strong attention to detail, organization, and time management
· Ability to manage confidential information with professionalism and discretion
· Minimum three (3) years of administrative experience preferably in property management, facilities, and construction
Benefits and Perks:
· Broad competitive compensation and benefits package including Medical, Dental, Vision, Life, and Disability insurance.
· 401(k) Retirement Plan with company-matched contributions
· Eligible to elect other voluntary benefits including FSA, additional life insurance coverages.
· Up to $3,500/year in tuition reimbursement for relevant continuing education.
· Tax-free benefits for mass transit or parking expenses
· Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more.
· Opportunity to enroll in an internal mentorship program.
· Health and wellness opportunities including discounted gym membership options with NYSC and Class Pass
· Paid time off, including vacation, sick, and personal days.
Come join a great company and start a rewarding career path in a booming industry!
For more information, please visit our website at www.timeequities.com
Job Type: Full-time/ work from office – This is not a hybrid position
Office Location: 55 Fifth Ave, 14th Floor, New York, NY 10003
Salary: $65,000 to $70,000.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
