Position Overview
The Clinical Research Finance Specialist supports the financial administration of Be Well Clinical Studies' clinical trial portfolio by ensuring accurate study billing, sponsor invoicing, payment tracking, and financial reconciliation throughout the clinical research lifecycle. This position serves as a key liaison between clinical operations, finance, investigators, sponsors, and executive leadership to ensure study-related financial activities are processed accurately, timely, and in accordance with clinical trial agreements. The Specialist plays an essential role in maintaining research financial integrity, supporting profitability tracking, and optimizing financial workflows within CRIO and other financial systems.
Role and Responsibilities
Study Financial Administration
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Review and interpret executed Clinical Trial Agreements (CTAs), study budgets, and sponsor payment schedules to identify billable activities, payment milestones, pass-through expenses, and reimbursement requirements.
- Establish and maintain study payment schedules, billing events, and financial workflows within Clinical Research, IO (CRIO).
- Monitor study activity to ensure all billable procedures, visits, and sponsor-required deliverables are captured appropriately.
- Track participant reimbursements, pass-through expenses, and study-related financial activity.
- Support study startup and closeout activities by ensuring study financial records are complete and accurate.
Sponsor Billing & Payment Tracking
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Prepare and submit sponsor invoices in accordance with contractual requirements.
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Monitor sponsor payments and maintain accurate accounts receivable records.
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Reconcile sponsor payments against invoices, visit activity, and contractual milestones.
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Investigate billing discrepancies and coordinate resolution with sponsors and internal stakeholders.
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Support collection efforts for outstanding sponsor balances.
Financial Reconciliation & Reporting
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Perform routine reconciliation of study visits, invoicing activity, and sponsor payments.
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Maintain accurate financial records and supporting documentation.
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Assist in preparation of monthly research finance reports and operational metrics.
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Track study startup costs, enrollment revenue, receivables, and profitability indicators.
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Support executive leadership with ad hoc financial reports and data analysis.
CRIO Administration & Data Integrity
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Maintain financial data within CRIO, including study budgets, sponsor payment schedules, and reimbursement tracking.
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Verify accuracy of financial workflows and supporting study documentation.
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Generate routine financial and operational reports from CRIO.
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Identify opportunities to improve reporting accuracy, efficiency, and automation.
Compliance & Audit Support
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Maintain documentation supporting study financial transactions.
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Ensure adherence to sponsor agreements, organizational policies, and research finance procedures.
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Support internal and external audits by providing financial records and documentation.
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Assist with development and maintenance of research finance procedures and work instructions.
Cross-Functional Collaboration
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Collaborate with Clinical Research Coordinators, Regulatory Specialists, Principal Investigators, and leadership to support study financial operations.
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Participate in study startup, maintenance, and closeout activities.
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Provide guidance regarding study billing requirements and financial processes.
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Support training initiatives related to research finance workflows and documentation requirements.
Qualifications & Requirements
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Minimum of two (2) years of experience in clinical research finance, clinical trial billing, clinical trial accounts receivable, research accounting, or other research-related financial operations.
- Demonstrated experience interpreting Clinical Trial Agreements (CTAs), study budgets, sponsor payment schedules, and research financial terms to support study billing, invoicing, and reconciliation activities.
- Experience preparing sponsor invoices and reconciling clinical trial payments against contract terms, study milestones, and completed visit activity.
- Experience working within a Clinical Trial Management System (CTMS), CRIO, or similar research finance platform.
- Strong understanding of clinical research operations and the financial lifecycle of sponsor-funded clinical trials.
- Advanced proficiency in Microsoft Excel, including reconciliation, reporting, and financial analysis functions.
- Demonstrated experience managing accounts receivable, payment tracking, collections, and financial record maintenance.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple studies and competing priorities in a fast-paced research environment.
Preferred Skills:
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Knowledge of ICH-GCP and FDA-regulated clinical research environments.
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Direct experience using CRIO.
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Experience working for a clinical research site, Site Management Organization (SMO), Academic Medical Center, CRO, or sponsor
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Experience with study startup financial processes, sponsor portals, and study closeout reconciliations
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Experience with QuickBooks or similar accounting software
Benefits:
- Competitive salary and performance-based bonuses
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Comprehensive health, dental, and vision insurance
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Retirement savings plan with company match
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Generous PTO and holiday schedule
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Professional development opportunities
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Supportive and collaborative work environment
