Insidesource DEI Statement
By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.
Job Summary
The Spec Specialist plays a critical role in supporting the design team by developing accurate, detailed, and order-ready furniture specifications, primarily focused on ancillary products. This role acts as a strategic partner to designers, ensuring selections are aligned, documented, and executable. Success in this role is defined by precision, organization, and proactive collaboration. You will help streamline the design-to-order process by managing quote requests, finish selections and specification development allowing designers to remain focused on high-value, billable work.
Essential Duties and Responsibilities:
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Partner closely with the design team to support ancillary furniture specification and order-ready documentation
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Prepare complete, accurate, and order-ready specifications aligned with project requirements
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Request, manage and coordinate vendor quote requests and share with internal teams
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Utilize tools such as Miro boards to organize and finalize furniture and finish selections
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Support finish selection processes, including ordering and tracking finish samples
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Ensure all specifications align with pricing, lead times, and project constraints
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Track and organize specification data to support efficient order entry
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Maintain clear, timely communication with designers, sales, and project managers
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Identify opportunities to improve workflows and build scalable processes
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Own delivery of assigned tasks and deadlines with a high level of accuracy and accountability
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Preparing spec check packages (first round and final round packages)
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Audit or request audit specifications and revise for completeness and accuracy prior to order entry. Lead Designer to review final accuracy of product type, quantity and finish.
Insidesource Core Responsibilities
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Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
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Participate in All Company Meetings and Regional Town Halls.
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Embody diversity, equity, and inclusion in our Insider community and business practices.
Supervisory Responsibilities
None
Skills, Knowledge, Experience Required
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2+ years of experience in furniture specification, interior design support or related industry role.
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Proficiency in tools such as CAP Worksheet, CORE, Miro, Microsoft Office Suite, and Teams
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Strong knowledge of contract furniture systems and ancillary products
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High attention to detail with a commitment to accuracy and quality
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Ability to manage multiple priorities and deadlines in a fast-paced environment
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Strong organizational and problem-solving skills
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Collaborative mindset with a responsive and proactive communication style
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Strong written and verbal communication skills
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Ability to manage time and organize tasks independently
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Demonstrates attention to detail, follow-through, and accuracy
The anticipated salary range for this role is $65K - $75K annually. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location and internal equity.
