Overview
Join our dynamic team as a Receptionist/Administrative Assistant and become the welcoming face of our organization! This energetic role is vital in creating a positive first impression for visitors and clients while ensuring smooth office operations. You'll handle a variety of administrative tasks, coordinate communication, and support daily office functions with enthusiasm and professionalism across a few different departments (front admin & admin). If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy helping others, this opportunity is perfect for you!
Responsibilities:
Front Admin Office:
- Greet visitors, clients, and vendors with a friendly and professional demeanor, providing exceptional customer service.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
- Handle clerical duties such as copying, scanning, faxing, and maintaining organized digital and physical filing systems.
Billing Department:
- Enter daily visit into EHR system
- Collect and post patient responsibilities per visit
- Collect and post patient balances
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Experience with multi-line phone systems and phone etiquette to handle inquiries confidently.
- Previous office administrative experience is highly desirable.
- Attention to detail for proofreading documents and managing data entry accurately.
- Strong time management skills to juggle multiple responsibilities efficiently.
- Customer service orientation with a friendly attitude toward visitors and callers.
- Personal assistant or medical receptionist experience is advantageous for specialized roles requiring specific industry knowledge.
Work Hours:
Tuesday - Friday: 12:00pm-8:30pm (with a 30 minute or 1 hour break)
Saturday: 9:00am- 5:30pm (with a 30 minute or 1 hour break)
Pay Rate: $17.00 to start (firm) with a 6 week evaluation with possible increase to $18.00
Pay: $17.00 per hour
Benefits:
Location:
- Manassas, VA 20109 (Preferred)
Ability to Commute:
- Manassas, VA 20109 (Required)
Work Location: In person
