Company Overview
We are seeking an exceptional Executive Assistant to provide high-level support to a dynamic business leader with a fast-paced and demanding schedule. This is an opportunity for a highly organized, resourceful, and proactive professional to play a critical role in managing priorities, coordinating activities, and helping drive operational efficiency.
We're looking for an individual who thrives in a fast-moving environment, anticipates needs before they arise, and can manage multiple priorities with professionalism, discretion, and attention to detail. The ideal candidate is adaptable, dependable, and capable of solving problems independently while maintaining the highest level of confidentiality.
About the Role
As Executive Assistant, you will serve as a trusted partner responsible for supporting the executive's day-to-day activities, managing schedules, coordinating travel, handling communications, and assisting with both professional and personal priorities. This role requires flexibility, strong judgment, exceptional organizational skills, and the ability to navigate changing priorities with minimal direction.
What You'll Do
- Manage and maintain a complex and ever-changing calendar
- Coordinate meetings, appointments, and travel arrangements
- Assist with personal and professional scheduling needs
- Screen, prioritize, and respond to communications as appropriate
- Track tasks, deadlines, projects, and follow-up items
- Coordinate transportation, lodging, and travel logistics
- Prepare reports, presentations, correspondence, and other documents
- Conduct research and gather information to support decision-making
- Manage confidential information with discretion and professionalism
- Serve as a liaison between the executive and internal/external stakeholders
- Anticipate needs and proactively address challenges before they arise
- Provide administrative and operational support as needed
- Handle special projects and additional responsibilities as assigned
What We're Looking For
- Prior Executive Assistant, Personal Assistant, Administrative, Project Coordination, or related experience preferred
- Manage the company's general inbox by responding to inquiries, prioritizing communications, and routing messages to the appropriate team members.
- Track assigned email inquiries and proactively follow up to ensure timely responses, resolution, and exceptional customer service.
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Exceptional attention to detail and follow-through
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving and critical-thinking skills
- Professional demeanor and sound judgment
- High level of discretion and ability to maintain confidentiality
- Self-starter with a proactive, "get it done" mentality
- Ability to work independently with minimal supervision
- Flexibility to accommodate changing schedules and priorities
- Willingness to travel and commute as business needs require
- Proficiency with Microsoft Office, Google Workspace, and scheduling tools preferred
Why Join Us?
- Opportunity to work directly alongside an accomplished executive
- Exposure to high-level business operations and decision-making
- Professional growth and development opportunities
- Dynamic, fast-paced work environment
- Ability to make a meaningful impact and serve as a trusted business partner
Schedule
- Full-time
- This position requires flexibility and availability to accommodate a dynamic schedule, including occasional evenings, weekends, travel, and urgent business needs as necessary.
Villa’s Tacos is committed to an inclusive workplace. We are an equal opportunity employer dedicated to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives innovation, creativity, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by applicable law. Reasonable accommodation is available for applicants with disabilities.
Pay: $26.00 - $30.00 per hour
Experience:
- Executive administrative support: 1 year (Required)
Language:
Ability to Commute:
- Los Angeles, CA 90042 (Preferred)
Work Location: In person
