The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting – Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.
Reports To: Director of Accounting – Grant Compliance and Reporting
Department: Finance
Job Status: Non-Exempt
Responsibilities:
Grant Accounting & Financial Support
-
Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.
-
Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance.
-
Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.
-
Help prepare internal financial reports and schedules related to grant activity.
-
Support the timely preparation of grant reporting materials and supporting documentation for submission.
-
Perform routine reviews of financial data to identify discrepancies and escalate issues as needed.
-
Provide support documentation during compliance audits.
Documentation & Organization
-
Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.
-
Assist with documentation requests related to audits, monitoring visits, and compliance reviews.
-
Track grant deadlines, reporting calendars, and required deliverables.
Administrative & Cross-Functional Support
-
Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.
-
Provide administrative support related to grant compliance processes and internal reviews.
Qualifications:
Required Skills & Qualifications
-
Basic to intermediate bookkeeping or accounting experience.
-
Strong organizational and time-management skills with high attention to detail.
-
Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and basic data analysis.
-
Excellent work ethic with a high level of accountability and reliability.
-
Ability to handle sensitive financial information with discretion and professionalism.
-
Strong written and verbal communication skills.
Preferred Qualifications
-
Associate’s degree or coursework in Accounting, Finance, Business, or a related field.
-
Prior experience supporting telecommunication grants, compliance, or audit-related activities.
-
Experience working in a multi-department or cross-functional environment.
Work Environment & Expectations
-
Must be able to work in the office four (4) days per week, with one (1) remote workday per week.
-
Position will be based in either Naperville, IL or Elkhart, IN.
-
This role requires consistent attention to detail, adherence to deadlines, and collaboration with multiple teams.
