Position: Sales & Administrative Assistant
We seek a responsible Sales and Administrative Assistant to perform various administrative and clerical tasks. The duties include supporting the General Manager and Sales Manager, assisting with daily office needs, managing our company's general administrative activities, etc. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous experience as a secretary or executive administrative assistant and are familiar with our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.
Responsibilities
- Preparing reports and maintaining appropriate filing systems
- Coding invoices into QuickBooks
- Managing Accounts Receivables
- Handling group and meeting room bookings
- Preparing contracts
- Answer and direct phone calls
- Write and distribute email, correspondence memos, letters, faxes and forms
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Act as the point of contact for internal and external clients
- Support the Sales Manager with group bookings.
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Benefits:
- Employee discount
- Paid time off
- Professional development assistance
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- Sulphur, LA 70665 (Required)
Ability to Relocate:
- Sulphur, LA 70665: Relocate before starting work (Required)
Work Location: In person
