GENERAL SUMMARY
Provides day‑to‑day administrative and coordination support for HR operations, recruiting, onboarding, training, and selected executive and board-related processes.
ESSENTIAL FUNCTIONS/MAJOR DUTIES
- Coordinate recruiting logistics, including job postings, applicant tracking, résumé screening support, interview scheduling, and candidate communication.
- Administer pre‑employment testing, background checks, drug screening, and onboarding coordination.
- Support new‑hire orientation and benefit enrollment for eligible employees.
- Maintain personnel records, employee files, organizational charts, training records, and recognition program data.
- Coordinate employee training requests, enrollments and travel logistics; serve as first point of contact for training-related inquiries.
- Provide administrative support for employee events (including celebrations and anniversaries), recognition programs, and internal communications.
- Support Board and executive processes, including meeting coordination, document management, and secure system uploads (e.g., Board portals).
- Administer corporate credit card program.
- Manage office supply ordering.
- Serve as HRIS and payroll backup support as assigned.
- Proofread material for executives, Human Resources Department, and Marketing.
- Responds to a variety of inquiries and requests for information from all levels of employees.
DUTIES SUPPORTING ESSENTIAL FUNCTIONS
- Maintains a working knowledge of all applicable software and computer systems.
- Maintains open level of communication with employees.
- Maintains total confidentiality while conducting assigned tasks.
- Performs other HR or administrative duties as assigned.
General Scope:
The nature of the work that is performed involves frequent new and varied work situations. The incumbent operates from both specific procedures as well as determines certain own practices and procedures. The incumbent operates with moderate supervision.
Contacts:
Contacts are normally made with others both inside and outside the Bank. Discussion with contacts frequently contain confidential/sensitive information necessitating discretion a majority of the time.
Job Specific Knowledge, Skills & Abilities:
- Demonstrated tact and absolute discretion in preparing, disclosing, and handling information of a confidential and sensitive nature; ability to maintain strict confidentiality at all times.
- Ability to proofread own work and the work of others with a high degree of accuracy.
- Ability to communicate effectively, patiently and courteously with all internal and external contacts.
- A working knowledge of standard office equipment
- Proficient use of Microsoft Office Suite
- Working knowledge of payroll processing
- Attention to detail and accuracy.
- The ability to read and write English effectively with outstanding grammar.
- A working knowledge of Bank products and services, along with the operational policies and procedures that impact these products.
- Ability to understand and interpret laws, procedures, policies and guidelines.
- Ability to work independently.
Education and/or Experience:
- A high school diploma or equivalent required
- Associate or bachelor’s degree with HR focus preferred.
- Minimum of three years of related Human Resources experience preferred.
- Payroll processing experience preferred.
Working Conditions:
- Subject to frequent interruptions
- Extensive time spent viewing a computer screen.
- Subject to prolonged periods of time in a seated position
Veterans/Disability
