Position Summary
We are seeking for a dynamic Accounts Payable Specialist to support NV Labs’ finance and operations team by accurately processing vendor invoices, validating raw material and subcontractor costs against purchase orders, reconciling vendor statements, and ensuring that all expenses are recorded in compliance with company policies. This role requires strong attention to detail, organizational skills, and the ability to work collaboratively with Purchasing, Receiving, and Accounting to maintain accurate and timely financial information.
Duties and Responsibilities
· Receive, review, and process vendor invoices in Epicor, ensuring accuracy against purchase orders, receiving records, and vendor pricing agreements.
· Verify invoice costs for raw materials and packaging against current vendor quotes provided by Purchasing.
· Reconcile vendor accounts by matching monthly statements with company records, resolving discrepancies promptly.
· Track and apply credit memos to maintain accurate outstanding balances.
· Process employee expense reimbursements by verifying reports and ensuring compliance with NV Labs’ expense policies.
· Maintain proper filing and electronic storage of invoices, receipts, and supporting documentation for audit readiness.
· Support Purchasing and Receiving by flagging discrepancies in raw material pricing, subcontractor billing, or zero-cost receipts.
· Assist with subcontractor invoice validation, including hours, bonuses, and job/project allocations.
· Contribute to month-end close by preparing AP reconciliations, assisting in accrual entries, and supporting cross-department tie-outs.
· Collaborate with team members to ensure compliance with NV Labs’ purchasing and inventory control SOPs.
Skills and Qualifications
· Strong knowledge of basic accounting and AP practices.
· Experience with enterprise-level ERP/accounting systems; Epicor ERP experience strongly preferred.
· High proficiency in Excel and ability to work with spreadsheets, reports, and reconciliations.
· Strong organizational skills with the ability to process high volumes of work under tight deadlines.
· Excellent communication skills (oral and written) and ability to collaborate across departments.
· Problem-solving mindset with strong attention to detail and accuracy.
· Ability to work independently as well as in a team environment.
· Associate’s degree in accounting, Finance, Business Administration, or a related field preferred. An equivalent combination of education and relevant work experience will be considered.
Pay: From $1.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
