Under the general supervision of the Director of Academic Human Resources and the Director of HR Operations and Fiscal Affairs, this position performs professional-level work in support of academic human resources data analysis, reporting, operations, and fiscal functions. Responsibilities include collecting, compiling, validating, and analyzing faculty-related data to support institutional reporting, compliance requirements, and operational decision-making. Develop and maintain reports, dashboards, and data visualizations; ensure data accuracy, integrity, and consistency across HR systems.
Assist in HR operational functions, including workflow coordination, process improvement initiatives, and cross-functional project support. Provide support for HR fiscal activities, including budget tracking, position control, workforce planning, and cost analysis. Support audits, compliance reviews, and preparation of reports and materials for internal and external stakeholders. Collaborate with HR leadership and campus partners to support effective administration of academic human resources programs and ensure alignment with institutional policies, regulatory requirements, and the University’s mission and values.
Knowledge, Skills and Abilities
Knowledge of:
- Experience with HRIS platforms (e.g., ADP, Banner, PeopleAdmin, or similar systems).
- Data visualization and storytelling techniques.
Skill:
- Ability to handle confidential information with discretion.
- Advanced proficiency in Microsoft Excel and other data analysis tools.
- Database management and reporting
- Strong analytical, critical thinking, and problem-solving skills.
- Excellent written and verbal communication skills.
Ability to:
- Demonstrate a commitment to working in an organization that values and promotes humanism.
- Ability to build professional relationships and communicate effectively with stakeholders at all levels
Required Qualifications
Education:
- Bachelor’s degree in Human Resources, Business/Public Administration, Statistics, or a related field.
Experience or Training:
- 2 or more years of experience in HR, data analysis, or a similar role (higher-education experience is preferred).
Special Requirements, Licenses, and Certifications:
Travel may be required for various off-site meetings, trainings, conferences, and/or events in support of the overall objective of the position.
Preferred Qualifications
- Prior experience working in a private higher education and HR environment.
- Experience with data visualization tools (e.g., Power BI, Tableau).
- Familiarity with reporting requirements for higher education institutions (e.g., IPEDS, EEO-1).
- Knowledge of employment law and university HR policies.
Essential Job Duties
Key Responsibilities
Data Management, Analysis, and Reporting (Academic HR & HR Operations/Fiscal):
- Collect, compile, validate, and analyze faculty and HR operational data, including recruitment, onboarding, retention, compensation, performance, promotion and tenure, and compliance.
- Develop and maintain dashboards, data visualizations, reports, and presentations to support academic human resources and HR operations/fiscal leadership needs.
- Deliver data for institutional reporting requirements (e.g., IPEDS, state and federal reports), accreditation, and executive decision-making.
- Ensure data accuracy, integrity, and consistency across HR systems.
Key Responsibilities
HR Operations, Policy, and Process Improvement (Academic HR & HR Operations/Fiscal):
- Support HR operations across both academic HR and centralized HR operations/fiscal functions, including workflow coordination, process improvement initiatives, and implementation of best practices.
- Partner with both Directors and HR leadership to evaluate, develop, and implement policies and procedures to improve operational efficiency, compliance, and service delivery.
Key Responsibilities
Fiscal, Compliance, and Workforce Planning Support (HR Operations/Fiscal & Academic HR):
- Assist with HR fiscal and workforce functions, including budget tracking, position control, workforce planning, and cost analysis in support of both academic and operational HR needs.
- Support audits, compliance reviews, accreditation requirements, and regulatory reporting.
- Ensure alignment with institutional policies, employment regulations, and university standards.
Key Responsibilities
Project Coordination and Executive Support (Academic HR & HR Operations/Fiscal):
- Coordinate and support HR projects, initiatives, and strategic priorities led by both the Director of Academic Human Resources and the Director of HR Operations and Fiscal Affairs.
- Provide operational and administrative support, including preparation of briefings, reports, presentations, and special projects.
- Collaborate with internal stakeholders to support implementation of HR initiatives across both functional areas. Perform other duties as assigned.
Posting Details Continued
Work Schedule
Standard business hours: Monday – Friday, 8AM – 5PM.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
- Our faculty, staff, and administrators are 100% focused on student success.
- Our University culture creates the context for a nurturing and supportive environment.
- Faculty, staff, and students can expect to make deep, personal relationships within the University community.
- As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
- WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
- We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Physical Demands
Do the essential functions of this job require lifting?
Yes
If yes, list maximum weight and duration
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.
Conditions of Employment - Background Check
To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.
Pay Transparency Act
Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.
Equal Opportunity Statement (EEO)
It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.
Required Documents
Optional Documents
- Letter of Recommendation #1
- Letter of Recommendation #2
- Letter of Recommendation #3
- Additional Applicant Document
