Director of Purchasing for Lake Mountain School District
STARTING DATE: July 1, 2027
DEADLINE: July 14, 2026 at 11:59 pm
CONTRACT YEAR: 242 contract days, 24 vacation days
SALARY: $105,600 - $155,973
CONTACT: Vicki Carter, Superintendent -
[email protected]
DESCRIPTION:
Under the direction of the Business Administrator, this team member is responsible for providing leadership and direction of all phases of purchasing, warehouse, distribution, and surplus services; which includes developing, supervising and scheduling operations, communicating with internal and external customers, budgeting, hiring, training, evaluating and monitoring employees.
Essential Functions
~ Assists internal and external auditors in providing requested information (e.g. purchasing procedures, contracts, purchase orders, requisitions, etc.) to provide information and general support.
~ Authorizes purchase orders, contracts, and bids to ensure vendor compliance with regulatory requirements and established guidelines.
~ Collaborates with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) to implement and/or maintain services and programs.
~ Compiles data from a wide variety of sources (e.g. request for proposals, bids, invoices, purchase orders, etc.) to analyze issues, ensure compliance with a variety of policies and procedures, and/or monitor program components.
~ Contacts vendors to verify information and/or respond to inquiries.
~ Coordinates activities and functions (e.g. pre-bid conferences, vendor presentations, informational meetings with varied staff, etc.) to ensure best practices in procurement.
~ Directs department operations; the maintenance of services and the implementation of new programs and/or processes (e.g. establishing assignments, overseeing purchasing functions, etc.) to provide services within established timeframes and in compliance with related requirements.
~ Evaluates requisitions, change orders, bids, etc. used in the acquisition of supplies, equipment, and/or services to ensure compliance with bid and/or order documentation ensuring proper use of district funds.
~ Evaluates vendors and bids to determine their capability to meet state, district, and department requirements.
~ Facilitates meetings, workshops, seminars, etc. to identify issues, develop recommendations, support other staff, and serve as a District representative.
~ Initiates bidding process (e.g. prepare specifications, evaluate bids, recommend vendors, etc.) to secure items and/or services within budget and in compliance with regulatory requirements.
~ Maintains documents, files, and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) to provide up-to-date reference and audit trail for compliance.
~ Manages a wide variety of program components (e.g. mail, warehouse, inventory, delivery, online auction/excess property, etc.) to ensure district compliance with established guidelines.
~ Manages purchase card processes, procedures, controls, and access to ensure district and individual compliance with established guidelines. Recommends limit adjustments for approval by the Business Administrator.
~ Monitors budget allocations, expenditures, fund balances, and related financial activities to ensure that allocations are accurate, revenues are recorded, expenses are within budget limits, and/or fiscal practices are followed.
~ Monitors purchase orders, contracts, bids, and budgetary expenditures; expedites delivery to ensure accurate allocation of funds and comply with regulatory requirements and established guidelines.
~ Negotiates with vendors to ensure purchases are within district requirements.
~ Participates in meetings, conferences, workshops, etc. (e.g. state procurement regulations, school procurement laws, education classes, etc.) to understand the changes for updating and implementing district procurement procedures.
~ Participates in meetings, workshops and seminars to convey and/or gather information required to perform functions.
~ Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.
~ Performs personnel functions (e.g. interviewing, evaluating, supervising, training, etc.) to maintain adequate staffing, enhance productivity of personnel, and achieve objectives within budget.
~ Prepares a variety of written materials to ensure compliance with code and policy (e.g. purchase orders, requisitions, change notices, bids, board reports, etc.) to document activities, analyze performance, provide written references, and/or convey information.
~ Processes documents and materials (e.g. orders, receipts, deliveries, mail, invoices, warehouse orders, vendor files, etc.) to acquire resources to support district operation in compliance with established guidelines.
~ Researches new products, laws, regulations, etc. to recommend purchases, and contracts and maintain district-wide services.
Other Functions
~ Performs other duties as assigned for the purpose of ensuring efficient operations.
