Overview
We are seeking a highly organized and detail-oriented Secretary/Treasurer to provide vital administrative support within our organization. This role is essential in ensuring smooth operational workflows, maintaining accurate financial records, and facilitating effective communication across departments. The ideal candidate will possess strong quick books and accounting knowledge, excellent organizational skills, and a proactive attitude to support our mission-driven environment. This paid position offers an exciting opportunity to develop your career in a dynamic, mission-focused setting while contributing to impactful initiatives.
Duties
- Financials: Manage accounts payable, accounts receivable, and deposits using QuickBooks.
- Payroll & Taxes: Process payroll via UPunch software and submit quarterly federal and state tax reports.
- Reporting: Prepare monthly financial reports, including Profit/Loss and Budget vs. Actual summaries.
- Meetings: Attend Council meetings, record official minutes, and post agendas in compliance with the Sunshine Act.
- Records: Preserve all borough ordinances and bylaws and maintain the corporate seal.
- Utilities: Oversee monthly water billing and coordinate regarding past-due accounts and shut-off notices.
- State Filings: Track Liquid Fuels funds and submit annual reports through the PennDOT portal.
- Light janitorial duties, include but not limited to vacuuming, dusting around the office, tidying bathrooms, etc.
- Not all duties are be listed, this is the main scope of work that will be your day to day.
Qualifications
- Proven experience in accounting roles with familiarity in public accounting, governmental accounting, or non-profit sectors.
- Demonstrated expertise in account reconciliation, balance sheet analysis, and financial report writing.
- Proficiency in accounting software including Quick Books, Microsoft or equivalent platforms.
- Excellent organizational skills with the ability to manage multiple priorities efficiently.
- Legal Compliance: Ability to adhere to the Pennsylvania Municipal Records Manual and the Borough Code.
- Bonding: Must be able to provide a performance bond in an amount set by the Council.
- Accountability: Ability to work independently while following decisions made by Council vote.
Pay: $14.00 - $19.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
