For over a century, Howes has been developing the highest quality, proven fuel additives and lubricants that clean, protect, and perform. Wendell V.C. Howes helped pioneer the additive market with his line of preventive maintenance products in 1920. Always keeping ahead of changing technology, Howes products continue to be the number one choice for independent owner operators as well as thousands of fleets and farms, who depend on them every day. At Howes, we’re committed to providing our customers with the absolute highest performing products for their vehicles and equipment. Proven to work and containing absolutely no alcohol or harmful solvents, customers can be confident that all Howes products are Tested. Trusted. GUARANTEED.
Are you looking for an exciting, full-time opportunity with excellent benefits, competitive pay, and a great team of co-workers? Howes is looking to add an Executive Assistant to our team. This is an onsite position at our office in North Kingstown, RI.
Job Summary:
As our Executive Assistant, you will play a key role in keeping the business running smoothly by managing schedules, coordinating meetings and travel, facilitating communication, and ensuring that projects and meetings are well-organized and documented. You’ll work directly with company leadership and play a trusted, hands-on role in supporting operations and strategic initiatives while maintaining the highest standards of confidentiality and professionalism.
Duties/Responsibilities:
- Proactively anticipate executive needs to enable focus on strategic priorities and decision making.
- Coordinate, manage, and prioritize complex calendars, ensuring accurate scheduling of meetings, appointments, travel, and events.
- Prepare agendas, meeting materials, and detailed minutes; ensure timely follow-up on decisions and action items.
- Maintain systems to track, escalate, and follow through on outstanding tasks and priorities.
- Support special projects and initiatives through research, data analysis, and cross-functional coordination.
- Manage incoming communications, screening and prioritizing emails, phone calls, and other correspondence with discretion and efficiency.
- Draft, review, and send professional correspondence on behalf of executive leadership.
- Create and analyze spreadsheets to support reporting and decision-making.
- Design and edit high-quality PowerPoint presentations.
- Maintain organized and efficient office environments by ensuring executive offices, meeting rooms, workspaces, and common areas are tidy, functional, and professionally presented.
- Assist in planning and execution of company events, meetings, and offsites.
- Coordinate meeting logistics, including catering, technology setup, and venue arrangements.
- Provide full logistical and administrative support for Board of Advisors meetings, including agenda preparation, presentation development, minute-taking, and follow-up.
- Uphold the confidentiality of sensitive discussions, decisions, and company information.
- Offer general administrative support to company leadership as needed.
Required Skills/Abilities:
- Excellent written and verbal communication skills, with a proactive approach to follow-up.
- Highly organized with a strong attention to detail.
- Ability to maintain strict confidentiality.
- Proven ability to work independently and manage competing priorities.
- Excellent analytical and problem-solving skills required to make decisions and judgments.
- Ability to gather data, compile information, and generate reports.
- Advanced expertise in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Understanding of general math and accounting principles.
Education and Experience:
- Associate degree in related field required; bachelor’s degree in related field preferred.
- 5+ years of experience in an Executive Assistant or high-level administrative support role.
- Experience supporting multiple executives or a leadership team.
- Experience in planning and executing executive meetings, board functions, and events, including logistics, agendas, and follow-ups.
- Experience with project management, financial reconciliation, and contract administration.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
