Business Development Research Assistant (IndoPac) & Accounting Support
Part Time position
Mission Valley San Diego / Hybrid
The Administrative Assistant provides a high level of assistance to all corporate staff, to the Contracts Director, to the Chairman of AES, Inc. and to a variety of customers. This position requires excellent communication and organizational skills. Due to the scope of sensitive information being processed under the purview of the Office, Contracts Administrative Assistant - strict confidentiality and superior good judgement are mandatory. Among the responsibilities of the Office, Contracts Administrative Assistant are:
- Scheduling meetings, conference calls, and appointments in multiple time zones.
- Assisting in preparation of daily, weekly, monthly, quarterly, annual reporting
- Preparing and communicating office supply ordering and receiving.
- Maintaining all central and e-filing systems.
- Other duties as assigned.
- Internet Research on a multitude of topics, including Artificial Intelligence, proposal efficiency, engineering topics
- General HR support assigned by our HR Director
- Administrative tasks as assigned by our Contracts Director
- Excel spreadsheets and PowerPoint presentations assigned by Vice Chairman
- Additional research projects assigned by the Chairman
- Experience in supporting a company with DoD contracts and projects
- Experience and general knowledge on Military Aircraft Maintenance Repair and Overhaul
Qualifications
- Proven experience as an Administrative Assistant, Virtual Assistant, or Office Administrator.
- Knowledge of office management systems, policies, and processes.
- Familiarity with office equipment, such as: printers, scanners, fax machines, shredders, multi-line phone systems, etc.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
- Excellent time management, organization and prioritization skills.
- Propensity toward problem solving and attention to detail.
- High School diploma or equivalent required.
- Must be authorized to legally work in the U.S.
- Must Pass pre employment background check
- Must pass pre employment drug screening
No relocation assistance provided.
Affordable Engineering Services, Inc. is an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, sex, age, disability or any other status which may be protected by Federal, State or local law.
