Position Summary
Rancho Sahuarita is seeking an experienced, highly organized Senior Accounts Payable Specialist to manage the day-to-day accounts payable function across multiple affiliated companies, including land development, community management, construction, and commercial leasing.
This is a hands-on, individual contributor role for someone who is dependable, detail-oriented, and comfortable working in a traditional, paper-heavy accounting environment. The right person will be able to keep AP accurate, current, and well-organized while helping us gradually bring more structure, consistency, and efficiency to the process over time.
This role is best suited for someone who enjoys the details of accounts payable, takes pride in accuracy, communicates well with vendors and internal teams, and can work within established processes while thoughtfully identifying ways to improve them.
What You’ll Be Responsible For
- Manage full-cycle accounts payable across 25+ entities
- Process invoices, obtain approvals, code expenses, and prepare payments
- Support high-volume invoice processing and payment activity in a primarily paper-based environment
- Prepare and process paper checks, with some ACH/EFT activity as applicable
- Maintain organized, accurate, and audit-ready AP documentation
- Coordinate with internal departments to obtain approvals and resolve missing or incomplete information
- Reconcile vendor statements and resolve discrepancies in a timely and professional manner
- Maintain vendor records, including W-9s and related documentation
- Support year-end Form 1099 preparation and filing
- Track and process property tax records and payments
- Support month-end accounts payable close activities
- Communicate with vendors and internal team members in a helpful, professional, service-oriented manner
- Help identify practical ways to improve organization, tracking, consistency, and efficiency over time
What This Role Requires
This role requires someone who is comfortable managing a high level of detail and follow-through. Many of our current AP processes are manual and paper-based, so success in this position depends on strong organization, patience, accuracy, and the ability to create visibility even when systems are not fully automated.
We are looking for someone who can first stabilize, learn, and understand the current process, then help improve it gradually and thoughtfully.
Must-Have Qualifications
- 4+ years of hands-on accounts payable experience
- Strong understanding of full-cycle AP processes
- Experience working in a high-volume AP environment
- Experience with accounting software; Sage 50 / Peachtree experience strongly preferred
- Intermediate Excel skills required; advanced Excel skills preferred
- Strong attention to detail and accuracy
- Ability to meet deadlines and manage multiple priorities
- Strong organizational skills and follow-through
- Professional communication skills with vendors and internal teams
Strongly Preferred Experience
- Experience in construction, real estate, land development, property management, or a similar industry
- Experience working with multiple entities, companies, departments, or accounts
- Experience in a paper-based or partially manual AP environment
- Experience preparing 1099s and maintaining vendor documentation
- Experience with check runs and vendor statement reconciliations
- Payroll, HR, or office administration exposure is a plus
Who You Are
You are someone who:
- Enjoys creating order and keeping details organized
- Takes accuracy seriously
- Follows through and does not let things fall through the cracks
- Is comfortable juggling multiple companies, deadlines, vendors, and internal requests
- Communicates clearly, calmly, and professionally
- Has a customer-service mindset with vendors and coworkers
- Can work independently while keeping leadership informed
- Is practical and solutions-oriented
- Respects existing processes while helping improve them over time
- Understands that meaningful improvement often starts with better tracking, documentation, and consistency
What Success Looks Like in the First 90 Days
In the first 90 days, success will look like:
- Learning our entities, accounts, vendors, and current AP workflow
- Keeping invoice processing and payments accurate and current
- Building trust with internal teams and vendors
- Understanding where approvals, documentation, or communication commonly slow down the process
- Bringing increased organization and visibility to AP activity
- Maintaining clean, accessible records
- Identifying practical opportunities for improvement without disrupting day-to-day operations
Work Environment
Rancho Sahuarita is a diversified organization with operations spanning land development, community management, construction, and commercial leasing. Our accounting environment is established, detail-oriented, and currently relies on many manual and paper-based processes.
The ideal candidate will be comfortable operating within the current process while helping us move toward better organization, stronger documentation, clearer tracking, and more efficient workflows over time.
Why Join Us
At Rancho Sahuarita, we live by our Mission of “Creating a Better Life” for those who call our community home. We strive to employ people who embody that mission and who take pride in excellence, service, and teamwork.
This role offers the opportunity to support a critical financial function, work across multiple business lines, build strong relationships, and contribute to steady, practical improvements in how our accounts payable function operates.
If you are an experienced AP professional who values accuracy, organization, reliability, and thoughtful improvement, we’d love to hear from you.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
