Job Summary
We are seeking three highly detail-oriented HR Data Entry Specialists for an on-site, temp-to-hire opportunity in the Torrey Pines area of San Diego, CA. This role supports a Shared Services HR team within the aerospace and defense industry and is ideal for professionals who thrive in high-volume transactional work, structured processes, and accuracy-driven HR data management.
This position is approximately 95% data entry, focusing heavily on processing personnel transactions, maintaining HRIS records, validating compliance documentation, and executing sensitive status changes. The work environment offers supportive leadership, clear expectations, positive teamwork, and the opportunity to build experience in a stable, process-focused HR operations setting.
Key Responsibilities
- Data Entry & HRIS Maintenance: Input, update, and maintain employee records within the HR Information System (HRIS) with a 95%+ focus on administrative precision, consistency, and confidentiality.
- Lifecycle Changes: Process and validate high-volume HR transactions, including transfers, organizational changes, promotions, and terminations across standard employee lifecycle stages.
- Compliance Validation: Audit and verify I-9 documentation and employment eligibility records to ensure federal and corporate compliance.
- Quality Control: Review submitted HR actions for completion and accuracy before finalizing system updates; research and resolve data discrepancies independently.
- Records Management: Maintain digital employee files and archives in accordance with data privacy standards and company policies.
Role Details
- Schedule: Day Shift
- Work Arrangement: 100% On-site (Torrey Pines / San Diego, CA)
- Openings: 3 available positions
Qualifications and Requirements: Required Education & Certifications
- Education: High School Diploma or equivalent required.
- Certification: SHRM-CP certification is strictly required (or actively in progress toward SHRM-CP certification).
Required Experience & Skills
- Experience: Minimum of 4 years of high-volume data entry experience required, with a strong, proven background working directly within an HR environment.
- HR Knowledge: Practical understanding of the standard HR lifecycle, personnel status classifications, and processing organizational updates.
- Technical Proficiency: Proficiency with HRIS databases, Microsoft Excel, spreadsheets, and general office productivity tools.
- Attention to Detail: Exceptional meticulousness, accuracy, and consistency when handling repetitive, data-heavy tasks.
- Professional Attributes: Ability to work independently, resolve discrepancies, meet fast-paced administrative deadlines, and handle sensitive employee information with absolute confidentiality.
Preferred Qualifications
- Prior experience supporting HR operations within a regulated industry (Aerospace & Defense, Manufacturing, or Government Contracting).
- Experience working specifically within a Shared Services HR environment.
- Intermediate Microsoft Excel skills (e.g., sorting, filtering, and reviewing large data sets).
- Familiarity with digital employee file management systems and complex HR compliance documentation.
(KEY WORDS: HR Data Entry, Human Resources, HR Administration, HR Coordinator, HR Assistant, HR Support, HR Operations, Shared Services, HRIS, Employee Records, Personnel Records, Employee Lifecycle, New Hire Processing, Onboarding, Offboarding, Employee Status Changes, Transfers, Promotions, Terminations, I-9 Verification,SHRM-CP,SHRM Certified)
Pay: $31.25 - $33.65 per hour
Application Question(s):
- FYI: A must-have requirement for this role is Certification: SHRM-CP certification is strictly required (or actively in progress toward SHRM-CP certification).
Experience:
- HR Operations: 4 years (Required)
Ability to Commute:
- San Diego, CA 92121 (Required)
Work Location: In person
