Join Festive Lighting Pros!
At Festive Lighting Pros/Festive Franchising Corp, we bring light, joy, and celebration to communities nationwide through our family of creative lighting brands. We are seeking a dependable, highly organized, and detail-oriented HR Payroll Specialist to oversee payroll operations while supporting HR administration, bookkeeping functions, and office operations at our Sarasota headquarters.
This is a full-time, on-site position with a primary focus on payroll processing and HR administration, while also assisting with bookkeeping and office management to ensure the smooth day-to-day operation of the business.
What You'll Do
Payroll & Financial Administration
- Process and manage payroll, ensuring timely and accurate employee compensation.
- Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
- Assist with Accounts Payable (AP) and Accounts Receivable (AR), including vendor payments, invoicing, collections, and reconciliations.
- Assist with monthly bank and credit card reconciliations.
- Support month-end and year-end closing processes.
- Coordinate with external accountants regarding payroll compliance and financial reporting.
- Maintain accurate financial records while ensuring confidentiality.
- Assist with expense tracking, reimbursements, job costing, KPI reporting, and budgeting.
Human Resources Administration
- Serve as the primary HR administrator for the office.
- Coordinate new hire onboarding, employee documentation, and personnel file management.
- Maintain employee records and ensure HR documentation is accurate and up to date.
- Assist with benefits administration and employee enrollment.
- Ensure payroll-related HR documentation is accurate and compliant.
- Help maintain compliance with company policies, employment regulations, and HR best practices.
- Serve as a point of contact for employee administrative questions while maintaining confidentiality.
Office Administration
- Oversee daily office operations and provide administrative support to leadership.
- Retrieve daily mail and manage incoming office correspondence.
- Coordinate office supplies, vendors, and general administrative needs.
- Run occasional office errands as needed.
- Facilitate the weekly one-hour staff meeting via Microsoft Teams.
- Maintain an organized, professional, and efficient office environment.
Process Improvement & Systems
- Identify opportunities to improve workflows, automate processes, and increase operational efficiency.
- Maintain organized digital and physical filing systems.
- Ensure compliance with company policies, accounting standards, and internal procedures.
- Recommend and implement best practices for payroll, HR, accounting, and administrative processes.
What You Bring
- 3–5+ years of payroll processing and HR administration experience.
- Experience processing multi-employee payroll accurately and on schedule.
- Experience with employee onboarding, personnel records, benefits administration, and HR compliance.
- Bookkeeping experience, including Accounts Payable, Accounts Receivable, and reconciliations, is preferred.
- Strong proficiency in QuickBooks (required).
- Advanced skills in Microsoft Excel and Google Workspace.
- Strong understanding of payroll processes, accounting principles, and financial reporting.
- Excellent organizational, analytical, and time management skills.
- Strong communication skills with a high level of professionalism and confidentiality.
- Must be based in Sarasota, FL, or willing to relocate.
Note: This job description is intended to describe the general nature of the role and is not an exhaustive list of all responsibilities. Duties may change based on business needs.
What We Offer
- $25–$30 per hour, based on experience.
- Full-time employment.
- Performance-based bonuses.
- Opportunities for professional growth and advancement.
- A supportive, family-oriented company culture.
- A collaborative office environment in sunny Sarasota, Florida.
Apply Today
Please send your resume and a brief cover letter highlighting your payroll, HR, bookkeeping, and office administration experience to [email protected] with the subject line:
"HR Payroll Specialist Application"
Join Festive Franchising Corp and play a vital role in ensuring accurate payroll processing, supporting our employees, and helping our office operate efficiently every day.
Pay: $25.00 - $30.00 per hour
Work Location: In person
