About the Role
We're a growing wholesale toy company looking for an Administrative Assistant to support our sales team day-to-day. This is a flexible, hands-on role for someone who enjoys variety — one day you might be following up with customers or helping coordinate schedules, the next you're pitching in on a sales team task or catalog update. Prior experience is preferred, but we especially value flexibility and a willingness to learn our systems.
Key Responsibilities
Sales Team Support
- Help the sales team with day-to-day tasks as they come up
- Process incoming customer orders and prepare quotes
- Send follow-up emails to customers and prospects
- Respond to customer inquiries via email and phone
- Assist with scheduling — meetings, calls, and calendar coordination
- Maintain and update product listings and pricing sheets
- Assist with CRM/order tracking and follow-ups
- Support trade show or wholesale account outreach as needed
Accounting & Back-Office Support
- Enter and reconcile invoices, bills, and receipts in QuickBooks Desktop
- Assist with accounts receivable/payable follow-up
- Prepare basic reports (sales summaries, outstanding invoices, etc.)
- Support month-end close tasks alongside bookkeeper/accountant
- Help organize digital and physical financial records
General Administrative
- Maintain organized files (contracts, vendor info, shipping documents)
- Assist with data entry and cleanup projects (e.g., product database, contact lists)
- Support ad hoc projects, including upcoming system transitions (e.g., NetSuite migration)
What We're Looking For
- Prior experience in an administrative, sales support, or similar role preferred — but flexibility and attitude matter more than a perfect resume
- Comfortable helping with a variety of daily tasks, from customer follow-ups to scheduling
- Strong written communication skills
- Willingness to learn new tools and systems (QuickBooks, order/CRM systems, etc.)
- Reliable, detail-oriented, and able to juggle shifting priorities
- A self-starter attitude, especially in a small-team environment
What We Offer
- Starting pay of $22/hour, full-time
- A flexible day-to-day role — no two days look exactly the same
- Opportunity to grow with the company as we scale operations and systems
Pay: From $22.00 per hour
Language:
Ability to Commute:
- Vernon, CA 90058 (Preferred)
Work Location: In person
