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Administrative Professional

The Whiting-Turner Contracting Company -
Minnesota

Job Details

Full-time
$54,000 - $65,000 a year

Benefits

Profit sharing
Disability insurance
Health insurance
Parental leave
Life insurance

Qualifications

Office supply management
Visitor query response
Communication with suppliers
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Business travel arrangements
Phone communication
Inventory management
Team leadership
Greeting customers
Employee relationship building
Mail distribution
Administrative experience
Meeting scheduling
Team development
Fax machines
Team training
Mail management
Office supply ordering
Vendor communication
Collaborative technology platforms
Telephone systems
Multi-line phone systems
Mail processing
Productivity software
Faxing
Achieving project delivery timelines
Technical Proficiency
Stakeholder relationship building

Full Job Description

C
a

egory Cl

rical and Administrative J

Location 16

0 MN-100 Suite 434, Minnesota, Minnesota P

ition Type Fu

l-Time/Regular O

F
F

ICE ADMINISTRATIVE PROFESSIONAL I

this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative professional’s core duties, required knowledge, abilities, and skills include the following: W

k independently and organize complex clerical tasks Ab
lity to be flexible and adaptable in a variety of situations Me
t strict timelines and perform multiple tasks Co
t consciousness We
come all visitors by greeting them, in person or on the phone Co
municating in a positive and effective manner with staff, vendors, subcontractors, and visitors An
wer phone calls and transfer them appropriately, check the office voicemail and fax inbox Di
tribute all incoming mail/packages and prepare all outgoing mail Ma
ntain the conference room calendar En
ure that common areas are organized and operational, front desk area, conference rooms, and kitchen area Ke
p office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled Ma
ntain various informational lists within the office Va
ious data entry as needed Up
oad Owner Contracts for the region Ma
ages, schedules, and arranges meetings and travel for office employees Sp
arheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines Bu
lds and maintains strong internal and external relationships De
elops and maintains procedure guidelines for areas of responsibility Ma
ages training and development for team including but not limited to, ensuring compliance with company standards and procedures. Co
laborates with regional administrative professionals to increase efficiency, productivity, and time management & cost consciousness Ma
ntain a high level of confidentiality and commitment of professionalism Co
municate clearly and concisely in both written and oral form Pe
forming other duties assigned R

uired Skills 0-

years in the administrative and office environment Ex
ellent time management skills and the ability to prioritize work St
ong organizational skills with attention to detail Co
municate clearly and concisely in both written and oral form Ma
ntain a high level of confidentiality and commitment of professionalism Ab
lity to work independently Re
ain calm under trying circumstances and work with frequent interruptions Kn
wledge and proficiency in the use of technology (i.e., computers, Microsoft Office Suite, MS Teams, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.) S

ary Range $5
4,000-$65,000 *

The Company’s salary ranges are dependent on a number of factors including but not limited to role, level and location. Individual pay is determined through interviews and an assessment of various factors, including but not limited to job-related skills, relevant education, location, and experience, applicant’s abilities and market and business considerations. The annual base salary range listed is subject to change at any time, in the Company’s discretion, and does not alter in any way the at-will nature of the employment relationship. The foregoing information reflects base salary only and does not include other forms of available compensation to which employees may be entitled including but not limited to profit sharing, stock appreciation rights, retirement compensation, travel subsistence, vacation, sick leave, parental leave, healthcare, life insurance, disability insurance, and other compensations/benefits, which are dependent upon various factors including but not limited to years of service, location, performance, etc. T

egory Cl

Location 16

ition Type Fu

uired Skills 0-

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