Title: Athletic Coordinator
Department: Athletics
Reports To: Athletic Director
Status: Full-time (35 to 40 hours a week), non-exempt
Compensations: $22 - $26 per hour
Benefits: 401(k) with employer match; 100% employer paid medical, dental, and vision; paid time off; paid holidays
The Boys & Girls Clubs of Sonoma Valley is a mission-driven organization dedicated to providing youth TK to 12th grade with opportunities to learn, grow, and realize their full potential. We partner with schools and community organizations to create enriching programs that inspire success and discovery in a safe and supportive environment.
The Boys & Girls Clubs of Sonoma Valley seeks a dynamic and enthusiastic Athletic Coordinator (AC) who is passionate about youth sports and committed to fostering positive athletic experiences. Reporting to the Athletic Director, the AC will support & coordinate the execution of four 8–10-week athletic leagues annually and oversee critical aspects such as recruitment, scheduling, volunteer coordination, and program supervision. The ideal candidate will serve as a key liaison with families, coaches, and community sports organizations, ensuring seamless program delivery and a positive environment for all participants.
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Support and Coordinate team selection, scheduling, and overall coordination of athletic leagues.
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Ensure leagues operate smoothly, adhering to established rules and fostering a positive environment.
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Collaborate with coaches, volunteers, and families to facilitate effective communication and engagement.
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Develop and implement practice plans for multiple sports, ensuring a structured and developmental approach.
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Assist with volunteer recruitment, processing, and compliance, including applications, background checks, and mandated reporter certifications.
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Provide training to volunteers and staff on league policies, procedures, and sport-specific rules.
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Partner with the Marketing Team to design and distribute promotional materials such as flyers and banners.
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Actively promote the athletics program to internal and external audiences.
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Visit local schools monthly to conduct organized sports activities during school lunch periods.
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Supervise practices, games, and league activities, ensuring the safety and well-being of all participants.
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Track attendance for players and coaches, maintaining accurate records.
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Ensure safety procedures, including responding to injuries, completing incident reports, and ensuring participants adhere to safety protocols.
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Maintain gym facilities, equipment, and supplies.
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Adhere to organizational policies and procedures as described in the organization’s Employee Handbook and elsewhere.
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Support discipline processes, communicating incidents and actions with the Athletic Director.
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Supervise members to ensure alignment with the Club’s philosophy and objectives.
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Foster positive relationships with youth, families, and community partners.
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Perform other duties assigned, this may include supporting after-school programming on non-league days.
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Provides support for BGCSV annual events as needed; occasional evening and weekend availability may be required.
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Performs other related duties and responsibilities as assigned to support the needs of the organization.
WORK ENVIROMENT & PHYSICAL REQUIREMENTS
The work environment includes typical indoor classroom and recreation settings, as well as outdoor environments. While performing the essential functions of this position, employees must meet below physical requirements:
- Ability to observe, hear, and physically respond to children’s needs to ensure safety and engagement.
- Ability to lift, carry, push, or pull up to 50 lbs. as needed (with or without accommodation).
- Ability to sit, stand, stoop, and bend frequently.
- Ability to walk for extended periods of time and provide active supervision to children in classroom, gym, and playground settings.
- Continually required to talk or hear.
- Ability to walk on uneven surfaces and move safely between indoor and outdoor environments.
- Ability to use hands and fingers to handle or operate gym equipment, floor cleaning machinery, program materials and computer equipment.
- Ability to use technology (e.g., tablet, computer, walkie-talkie) for communication and program support.
- Noise level is usually moderate to loud.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position should it not cause undue hardship.
BGCSV provides reasonable accommodations to qualified individuals with disabilities. Applicants who require an accommodation in the application or interview process, or employees who need one to perform essential job functions, are encouraged to contact Human Resources to request support.
EQUAL EMPLOYMENT OPPORTUNITY
Boys & Girls Clubs of Sonoma Valley is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.
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Bachelor’s degree in a related field or equivalent experience preferred.
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Availability to work evenings (programs typically run from 5 PM to 9 PM).
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Proficiency with Google Workspace (Drive, Docs, Sheets) and Microsoft Outlook.
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Experience in program development and implementation for youth ages 3.5–18, with a focus on athletics and recreation.
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Strong knowledge of multiple sports, including the ability to educate and support coaches, referees, and parents on league rules and expectations.
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Demonstrated ability to de-escalate crisis situations effectively.
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Knowledge of youth development principles and age-appropriate practices.
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Proven ability to manage data analysis, record keeping, and reporting.
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CPR and First Aid certification, or willingness to obtain.
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Successful completion of DOJ & FBI fingerprint clearance and the Sonoma Valley Unified School District’s Instructional Aide test (minimum score: 70%).
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Completion of Mandated Reporter and child abuse prevention training.
- Ability to lift or carry up to 50 pounds.
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Bilingual proficiency in Spanish preferred.
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Minimum of three years of experience in recreation, youth development, or managing athletic programs.
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Familiarity with the Boys & Girls Club Movement.
