La Roche University welcomes candidates to apply for the position of Executive Administrative Assistant for the Divison of Mission and Ministry. The ideal canidate provides high-level administrative and clerical support to the Vice President for Mission and Ministry and the broader Division as a whole, which includes Mission Integration, the Ketteler Center for Peace, Justice and Inclusion, Providence Campus Ministry, and the Introcaso Center for Lifelong Learning. This position requires exceptional organizational skills, sound judgment, and discretion in handling confidential matters, along with the professionalism to represent the Vice President and the University positively across the campus community on a part-time basis. The Executive Administrative Assistant plays an integral role in supporting the mission of La Roche University and the charism of the Sisters of Divine Providence.
La Roche University embraces its Catholic identity while welcoming people of all faiths and backgrounds, fosters global citizenship, and creates a community of scholars from around the world. The University empowers all members of the community to become lifelong learners, achieve success in their chosen careers, and promote justice and peace in a constantly changing global society.
GENERAL DUTIES:
- Assists in organizing and executing special events, conferences, and prayer services, such as the Mass of the Holy Spirit, the Marie De La Roche Tea, the Founder’s Day Picnic, Bishop Ketteler Day, and other events as needed.
- Coordinates meeting schedules, appointments, and writing time for the Vice President, and provides general clerical support.
- Creates, edits, and proofreads memos, reports, presentations, and other Mission and Ministry related documents aligned with the University’s standards.
- Demonstrates exceptional interpersonal skills and the ability to work collaboratively with diverse populations.
- Manages the Mission and Ministry Office in the Vice President’s absence to guarantee the continuous flow of daily functions.
- Manages the calendar for the Vice President.
- Performs office management duties for the Vice President for Mission and Ministry, as well as supporting the Ketteler Center for Peace, Justice, and Inclusion, Providence Campus Ministry, and the Introcaso Center for Lifelong Learning.
- Works on an occasional weekend or weeknight as needed.
- Performs other duties as requested
- Duties preformed on a part-time basis, up to 20 hours a week
PREFERRED QUALIFICATIONS:
- Bachelor’s degree preferred
- Minimum of 3-5 years related administrative experience, preferably in a higher education environment
- Willingness to learn the culture and mission of La Roche University to ensure the Division of Mission and Ministry functions both efficiently and with integrity.
- Excellent verbal and written communication skills with strong interpersonal skills to interact effectively with diverse groups.
- Strong organizational and multitasking abilities with excellent time management skills and the ability to prioritize tasks.
- Proven ability to handle confidential information with discretion and a high level of professionalism to represent the Vice President and the University positively.
- Service-oriented with strong problem-solving skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Ability to use generative AI, such as ChatGPT and other formats, to promote operational efficiency.
- Demonstrated problem-solving skills with the ability to anticipate needs and adapt to changing priorities.
- High attention to detail and accuracy.
PHYSICAL REQUIREMENTS:
This position requires stationary work in an office environment, walking short distances on campus, and the ability to perform fine manipulation such as typing. It is generally expected that this position will require lifting not to exceed 50 pounds.
GENERAL STATEMENT:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
In order for applications to be fully processed, a cover letter, resume, and contact information for at least three professional references must accompany a completed application. Candidates are subject to background clearances. Review of applicants will begin immediately, and the position will remain open until filled.
Qualified applicants can complete an online application
Applicants for this position must have current legal authorization to work in the United States. La Roche University will not sponsor or take over the sponsorship of an employment visa for this opportunity.
No Relocation Assistance
It is the policy of La Roche University to promote equal opportunity to all qualified individuals regardless of race, color, creed, age, religion, gender, national or ethnic origin, veteran status, marital status, sexual orientation, non-job-related disability or medical condition, or any other legally protected status.
You must submit a separate online application for each position that you want to apply for. The positions listed on this site are those currently available at the University. The information listed for each position is all that is available at this time. There is no further need to contact the Human Resources Department.
To apply for a position at La Roche:
- Identify the position in which you want to apply.
Complete an online application by clicking on “
- ” at the bottom of the job posting. The application must be completed in its entirety. Incomplete applications will not be considered.
- An online application must be submitted for each position in which you want to apply. Resumes will not be accepted in lieu of an application. Resumes can be attached to the online application.
- Your information will be reviewed by a hiring manager, and you will be contacted if we feel your qualifications closely match the description of the position.
It is the policy of La Roche University to promote equal opportunity to all qualified individuals regardless of race, color creed, age, religion, gender, national or ethnic origin, veteran status, marital status, sexual orientation, non-job related disability or medical condition, or any other legally protected status.
This policy provides for equal opportunity in all aspects of the employment relationship. This includes, but is not limited to: recruitment, employment, job assignment, transfer, promotion, demotion, compensation, training and development, employee benefits, layoff, discharge and general working conditions.
This policy is administered in accordance with all applicable federal and state statutes. La Roche University does not take action against an employee because he or she has opposed a practice made unlawful under federal or state law or has filed charges, testified, assisted, or participated in any manner in an investigation, proceeding, hearing, or lawsuit pursuant to those statutes.
All employees are expected to implement and abide by La Roche’s policy of nondiscrimination and equal opportunity employment within their assigned work areas. Any violation of this policy by an employee of La Roche University may result in disciplinary action, including, when appropriate, discharge.
The Associate Vice President of Human Resources/Compliance Officer is assigned the overall responsibility for effective administration of this program throughout La Roche University. Individuals who believe that they may have experienced illegal discrimination should immediately report their complaint to the Associate Vice President of Human Resources/Compliance Officer.
