Full-time permanent employment with a local organization in the City of Atlanta.
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to C-suite executives within a local organization in the City of Atlanta.
This role demands exceptional administrative skills, technical proficiency, and the ability to manage multiple priorities efficiently. The ideal candidate will serve as a key liaison between executives and internal teams, ensuring smooth operations and effective communication across all levels.
This position offers an exciting opportunity to contribute to strategic initiatives while demonstrating professionalism, discretion, and a commitment to excellence.
Duties
- Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements with precision.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with attention to detail.
- Organize and facilitate company events, meetings, and conferences from planning stages through execution.
- Handle confidential information with integrity and discretion in all communications and documentation.
- Utilize productivity software such as Microsoft Office Suite, Google Workspace, and video conferencing tools to support daily operations.
- Support project coordination efforts by tracking deadlines, preparing agendas, and documenting meeting minutes.
- Manage internal communication channels to ensure timely dissemination of information across departments.
- Coordinate business travel logistics including accommodations, transportation, and itineraries.
- Oversee office management responsibilities such as filing systems, data entry, front desk duties, and multi-line phone systems.
- Collaborate closely with C-suite executives on special projects requiring organizational skills and attention to detail.
- Facilitate the use of electronic signature platforms like DocuSign for contract management.
Qualifications
- Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
- Skilled in Adobe Acrobat Pro, AI tools and Microsoft Office (Word, Excel, PowerPoint, Teams, video conferencing software) with a preference for high proficiency in these tools
- Assist with event planning and coordination, including setup/teardown and vendor and office maintenance as needed
- Contribute consistently to administrative continuity efforts (training manuals, SOPs, documentation)
- Obtain notary commission within two months of employment and may need to initiate e-notary authorizations within six months of employment
- Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism
- Independently manage travel arrangements, including logistics and itineraries
- Model administrative best practices, mentor junior staff as needed and support team development
- Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance
- Build cross-department rapport, uplift team morale and model professionalism
- Strong in report creation, template development and process improvement; able to lead small projects and mentor junior staff
- Demonstrated expertise in calendar management, email correspondence, and phone etiquette.
- Experience with bookkeeping software such as QuickBooks; familiarity with basic accounting principles is preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively under tight deadlines.
- Exceptional written communication skills with keen proofreading abilities.
- Ability to handle confidential information responsibly while maintaining professionalism at all times.
- Strong project management capabilities coupled with the ability to coordinate multiple initiatives simultaneously.
- Technical proficiency in office management tools including data entry systems, filing procedures, and productivity software.
- Prior experience in event planning or organizing large-scale meetings is advantageous.
- Demonstrated customer service orientation with excellent interpersonal skills.
EDUCATION AND/OR EXPERIENCE
- Associate’s or Bachelor’s degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute
- Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals
This position is integral to ensuring executive efficiency and organizational success. We welcome candidates who are committed to excellence and eager to contribute their expertise within a collaborative environment.
#ILL2
Pay: $75,000.00 - $100,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Education:
Experience:
- Project management: 7 years (Preferred)
- Schedule management: 7 years (Preferred)
- Report writing: 1 year (Preferred)
- Executive administrative support: 7 years (Preferred)
- Office management: 7 years (Preferred)
- Event planning: 7 years (Preferred)
License/Certification:
- Certified Notary Public (Preferred)
Ability to Commute:
- Atlanta, GA 30328 (Required)
Work Location: In person
