Location: Niceville, FL
Category: Career Service
Job Type: Full-time
Posted On: Wed Apr 1 2026
Job Description:
The Office Specialist, Nursing position is directly accountable to the Dean of Health Sciences for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.
- Serve as the department's first point of contact for professionals, visitors, and students.
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Secure details of specialized program information and provide this information to potential students.
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Answer questions about the selective admissions process as needed.
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Assist with the selective admissions process in coordination with the Director of Nursing and Student Success personnel.
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Maintain confidential student data.
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Register students in program courses as needed.
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Assist in scheduling classes and processing faculty assignments.
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Work with the Director of Nursing to maintain Affiliation Agreements and Memorandums of Understanding with clinical facilities.
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Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
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Assist in the preparation and maintenance of department records, maintain office supplies, and monitor programs and systems.
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Submit requisitions and purchase orders for equipment and supplies for skills laboratories. Assist the Director of Nursing in communication with vendors as needed.
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Assist in budget preparation and monitoring, including expenditures related to course fees.
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Coordinate arrangements for travel.
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Assist with the planning of program orientation sessions.
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Assist with academic ceremony plans as needed.
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Perform secretarial duties and participate directly in the work of the Nursing programs.
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Take notes and minutes at conferences, meetings, and other functions.
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Use Microsoft Office Suite to process letters, forms, reports, schedules, spreadsheets, requisitions, purchase orders and related paperwork.
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Support College activities to enhance the positive image of the College in the community.
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Complete other duties as assigned.
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Complete annual mandatory compliance training.
Benefits
- Health insurance for employee and dependent coverage available.
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College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
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College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
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Optional dental and vision insurance at employee's expense
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Paid leave accrual (sick and vacation/annual leave)
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Paid time off for designated holidays, winter break, and spring break
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36-hour, 4-day workweek (Monday - Thursday) available to many departments
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Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
Job Requirements:
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High school diploma or equivalent.
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Minimum of two years documented relevant work experience required.
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Detail oriented and able to multi-task effectively.
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Demonstrated excellence in written and oral communication.
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Ability to deal effectively with students and the public.
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Microsoft Office Suite proficiency (working knowledge of Word and Excel) is required.
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Must be able to work as a team member and show a capacity for professional growth and development.
Preferred Qualifications
- Associate's degree or higher preferred.
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Work experience in a higher education setting preferred.
Additional Information:
Classification: Career Service
Grant Funded:N
Location: Niceville
FLSA Status: Non-Exempt
Application Deadline: Open until filled. Review of applications will begin immediately.
