Administrative Assistant
We are seeking a highly organized, detail-oriented Administrative Assistant to provide clerical, financial, and office support for our county operations. The ideal candidate is self-directed, dependable, and able to effectively manage multiple priorities and deadlines.
Qualifications
- High school diploma or equivalent
- Administrative certification or 2+ years of Administrative Assistant experience
- Proficient computer skills, including Microsoft Word and Excel
- Strong attention to detail, organization, and time management are a must
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Self-directed and able to work independently
Primary Responsibilities
- Process payroll and provide general administrative and clerical support
- Manage Representative Payee responsibilities, including bills, checks, deposits, account monitoring, and required reports
- Complete and maintain food stamp/benefit applications and certifications
- Coordinate with Social Security Administration (SSA), DHS, conservators, and other agencies as needed
- Maintain accurate financial records, receipts, petty cash, purchase orders, and shared expense reports
- Monitor supported individuals’ accounts and assist with trust, burial, and spend-down transactions
- Check company purchasing cards in/out and maintain supporting receipts and documentation
- Maintain organized, confidential files and records
- Oversee vehicle documentation, maintenance records, inspections, tags, insurance certificates, and monthly paperwork
- Answer phones and provide backup administrative coverage
- Prepare spreadsheets, correspondence, forms, memos, copies, and other office documents
- Maintain current forms and office filing systems
- Ensure confidential financial documents and funds are stored securely
- Complete other administrative duties as assigned
Successful candidates must be highly organized, detail-oriented, and able to manage deadlines and multiple responsibilities accurately.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- How many years of experience do you have working in an administrative role?
Ability to Commute:
- Livingston, TN 38570 (Required)
Work Location: In person
