Job Overview
We are seeking a highly organized Administrative Assistant to join our office. In this vital role, you will ensure smooth daily functions and provide support to staff.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism
- Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using excellent phone etiquette
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading for accuracy
- Schedule appointments, coordinate calendar management for team members, and assist with meeting preparations
- Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to create reports, presentations, and correspondence
Experience
- Proven office management or administrative experience in a professional environment
- Strong clerical skills including filing, data entry, proofreading, and document organization
- Experience handling multi-line phone systems and managing front desk operations in a busy setting
- Bilingual abilities are highly desirable to assist diverse client needs effectively
- Familiarity with medical or dental receptionist duties is a plus but not required
- Demonstrated proficiency with computer literacy tools such as Microsoft Office, Google Workspace, and basic bookkeeping software like QuickBooks
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
Pay: $18.00 per hour
Work Location: In person
