, Office Management
- Provide professional and hospitable service to members, visitors, and staff.
- Oversee and train any office volunteers for tasks such as mailings.
- Ensure phone coverage and office support.
- Order and organize building and office supplies.
- Maintain a clean and organized office environment.
- Maintain office policy and procedure documentation.
- Receive and distribute mail including maintaining postage.
- Provide administrative and resource assistance to the pastor, church officers, and commissioners as requested to assist with the implementation of the vision, mission, and ministries for the church.
- Coordinate with pastor on members who require special care or visitation.
- Meet weekly with Parish Life coordinator to coordinate upcoming events, including coverage for time off and other seasonal needs.
- Other duties as assigned by Office Administrator and Pastor.
Publications & Communications
- Coordinate and facilitate the production of the weekly worship service bulletins and PowerPoint presentations. Work with pastor, music staff and children’s ministry on worship components including liturgy and special music.
- Serve as primary contact for church announcements to ensure weekly announcements are up-to-date and meet the direction of lay leaders, staff, and pastor.
- Create and distribute weekly emails to all congregation members.
- Keep email distribution list accurate and up-to-date.
- Send prayer requests to the prayer coordinator and inform the pastor of all changes.
- Prepare and send the church newsletter.
- Provide content and update website per church news and events.
- Coordinate the material and print CCLC’s annual report including congregation mailings according to CCLC’s constitution.
- Keep sign on the church lawn up to date.
- Support Stewardship in annual campaign including mailings, printing and more.
- Design and produce special publications as needed by staff and other congregation leadership.
Membership & Attendance Records
- Maintain and update all member records in consultation with the pastor and church council.
- Create monthly parochial reports for church council.
- Pass any newcomer or prospective member information to the pastor for follow up.
- Have new members complete a church membership form and send letters of transfer to any previous churches if necessary.
- In consultation with the pastor, respond in a timely manner to all requests for baptism records, transfer letters or any other church record information.
- Update hard copy parish register life events as needed (ie, baptisms, confirmations, funerals) in consultation with the pastor.
- Make sure church directory information is available to members through an outside directory company or by providing updated internal directories.
- Provide yearly parochial report statistics to the churchwide organization.
Building & Grounds
- Keep the master building use and program calendar, ensuring accurate and up to date information on the Google calendar posted on the church website.
- Coordinate and facilitate all aspects of building use by internal groups and outside groups including, but not limited to: addressing inquiries, scheduling, maintaining forms, collecting necessary information invoicing & collecting fees for building use, communicating with Building and Grounds personnel, providing custodian with set up information, and overseeing key distribution and records.
- Work with building and grounds commission on building repair needs or other building specific requests.
Pay: $18.00 - $20.00 per hour
Work Location: In person
