Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance team productivity, and ensure smooth communication with team members. The ideal candidate will bring strong office management skills, technical proficiency, and a proactive attitude to help create an efficient and welcoming work environment. This paid position provides valuable experience in administrative functions and customer service, making it an excellent stepping stone for career growth. Must know Microsoft 365 applications, especially Excel and Word. Must enjoy working with others and like being around kids.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy
- Perform data entry tasks accurately using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Handle calendar management and scheduling for team members or executives with attention to detail
- Provide exceptional customer support by addressing inquiries via phone or email promptly and effectively
- Support office management duties including supply inventory, filing, proofreading documents, and coordinating office logistics
- Be courteous, kind, compassionate, and empathetic to team members and families and clients we serve.
Experience
- Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
- Familiarity with office management tools such as Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and productivity software
- Experience in customer service roles involving phone communication, front desk responsibilities, or client interaction
- Technical proficiency with computer literacy including data entry, file management, and basic bookkeeping using QuickBooks preferred
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Prior experience as a medical or dental receptionist or personal assistant is advantageous but not required
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on supporting others while maintaining a positive attitude. This role offers the chance to develop your administrative expertise in a professional setting that encourages growth and excellence.
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Paid time off
- Professional development assistance
Work Location: In person
