Job Type: Part-Time
Pay: $16.00 per hour
Schedule: 25–30 hours per week
Growth Opportunity to Full-Time Available
We are actively hiring a Commercial Accounts Assistant to support our growing Commercial Fleet Sales and Government Bidding Department. This role is ideal for candidates with experience or interest in:
Administrative Assistant
Commercial Account Support
Fleet Sales Support
Government Bid Coordination
Customer Service
Dealership Administration
Account Management
Business Development
CRM Management
Fleet Operations
Automotive Industry Support
The Commercial Accounts Assistant will work directly with the Commercial Manager to assist with commercial fleet accounts, municipal and government bids, customer communication, vehicle delivery coordination, dealership administration, CRM follow-up, and operational support.
This is an excellent opportunity for someone seeking career growth within the automotive, commercial sales, fleet management, dealership operations, or business account management industry.
Monitor and track NY State bids, PA COSTARS bids, municipal contracts, government fleet bids, and commercial account opportunities
Research and identify additional commercial fleet sales opportunities
Assist with preparing and submitting government bid proposals, commercial quotes, pricing requests, and contract documentation
Maintain accurate records of bid deadlines, awards, renewals, and account requirements
Coordinate with dealership departments regarding vehicle availability, fleet inventory, pricing, and specifications
Support growth of commercial business accounts in the Elmira, Corning, Binghamton, and Valley regions
Provide professional customer service through phone calls, email communication, and account follow-up
Assist commercial and fleet customers with quotes, orders, deliveries, and account support
Maintain customer records within CRM systems and dealership software
Support onboarding of new commercial accounts and fleet customers
Assist with appointment scheduling and account communications
Conduct customer follow-up and CRM task management
Print, mail, and email commercial prospecting materials and account correspondence
Perform administrative support for the Commercial Manager and commercial sales department
Handle data entry, document management, spreadsheets, and internal reporting
Contact insurance companies for certificates, coverage verification, and compliance documentation
Assist with registration paperwork and commercial fleet documentation
Support office organization, workflow improvements, and operational efficiency
Coordinate commercial vehicle deliveries and customer drop-offs
Assist with delivery scheduling and fleet logistics
Occasionally deliver vehicles to commercial customers and fleet locations
Coordinate with sales and service departments to ensure vehicles are prepared for delivery
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Professional phone etiquette
High attention to detail and accuracy
Ability to work independently and meet deadlines
Computer proficiency including:
Valid driver’s license with clean driving record
Administrative Assistant experience
Customer Service Representative experience
Automotive dealership experience
Fleet sales or commercial account support experience
Government contract or bid coordination experience
CRM software experience
Office administration or account management background
Opportunity for career advancement
Growing commercial fleet department
Hands-on experience in commercial operations and account management
Supportive team environment
Potential for promotion into a full-time role
Experience in fleet sales, dealership operations, and commercial business development
