Pflugerville Independent School District - Job Description
Job Title/Position: Administrative Associate, Senior Department/School: Various Campuses/Departments
Pay Information: Clerical/Paraprofessional Compensation Supervised By: Designated Supervisor
Plan
FLSA: Non-Exempt Date Revised: January 2020
Primary Purpose:
Provide office and administrative support for a principal or supervisor.
Minimum Qualifications (Experience/Education/Certification):
High school diploma or GED and three years of related experience.
Major Responsibilities:
1. Provide direct administrative support to one or more coordinators or administrators; schedule appointments; arrange meetings and reserve
meeting space.
2. Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material; develop and
maintain a variety of publications, forms, and processes; compose and create correspondence and reports; compile and format information;
design spreadsheets and databases; prepare, process, and distribute a variety of materials; perform special projects when requested.
3. Perform skilled word processing, data entry, and typing.
4. Answer telephone and assist visitors; provide customer service to staff, students, parents, administrators, guest teachers, and the
community; answer informational inquiries.
5. Place and screen telephone calls for supervisors; relay information and keep school staff informed of matters.
6. Maintain a variety of records; collect information for reports; provide back-up and peak load assistance to office staff; may assist in health
clinic in absence of the nurse; may assist with supervision of students, as assigned; may perform general bookkeeping.
7. Follow Educator Code of Conduct & all policies, procedures, laws and state/federal regulations.
8. Perform other duties as assigned.
Special Knowledge/Skills:
Knowledge of all applicable federal, state, and local laws, guidelines and procedures
Knowledge of administrative support and file maintenance techniques
Knowledge of basic accounting principles and office management
Skill in communicating effectively with others
Skill in working with various types of equipment including, but not limited to personal computers, fax machines, calculators, printers
Skill in working with word processing and spreadsheet computer applications
Skill in working in collaborative team-based environments
Supervisory Responsibilities:
None
Working Conditions (Mental Demands/Physical Demands/Environmental Demands):
Prolonged use of computer; repetitive hand motions; maintain emotional control under stress; must be able to lift and/or carry at least 20lbs.
The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required.
