Rate of Pay: $20.02 per hour
Schedule: Follows the Board Approved Calendar, works 200 days
Insurance: Generous Health, dental, and vision contribution from the district.
PERS Retirement: The district assumes and pays the 6% average employee contribution to the Oregon PERS system.
Benefits to working at KFCS:
-
Student loan forgiveness for those who qualify.
-
Opportunity to work with a diverse student population.
-
District-supported child care is available.
-
Work in a highly supportive environment.
Current Contract – KFACE Contract
Position Summary
The High School Attendance Secretary is responsible for maintaining accurate student attendance records and supporting school operations related to student accountability and safety. This position serves as a key point of contact for students, families, and staff regarding attendance matters and ensures compliance with district policies and state requirements. The Attendance Secretary plays a critical role in promoting student engagement and consistent school attendance.
Essential Duties and Responsibilities
-
Maintain accurate daily attendance records using the student information system.
-
Monitor, verify, and update absences, tardies, and early dismissals.
-
Communicate with parents/guardians regarding student absences and attendance concerns.
-
Process and record excused and unexcused absences in accordance with district policy.
-
Generate and distribute attendance reports for administrators, counselors, and teachers.
-
Notify administration and counselors of chronic absenteeism and attendance trends.
-
Assist with truancy processes, including letters, documentation, and follow-up communication.
-
Serve as the primary contact for attendance-related inquiries from staff, students, and families.
-
Collaborate with administration, counseling staff, and support teams to improve student attendance.
-
Maintain confidentiality of student records in compliance with FERPA and district guidelines.
-
Assist with front office duties as needed, including answering phones and greeting visitors.
-
Support emergency procedures by maintaining accurate daily student attendance records.
Knowledge, Skills, and Abilities
-
Strong organizational and data management skills.
-
Attention to detail and accuracy in record-keeping.
-
Ability to communicate effectively with students, families, and staff.
-
Proficiency in computer systems and student information systems.
-
Ability to manage multiple tasks in a fast-paced school environment.
-
Strong interpersonal skills and a customer-service mindset.
-
Ability to handle sensitive information with discretion and professionalism.
Minimum Qualifications
-
High school diploma or equivalent required.
-
Previous office or clerical experience preferred.
-
Bilingual preferred.
-
Experience in a school setting or with student information systems is highly desirable.
Working Conditions
-
Primarily office-based within a school environment.
-
Frequent interaction with students, staff, and families.
-
May require extended periods of sitting, computer use, and phone communication.
Evaluation
Performance of this position will be evaluated annually in accordance with district policies and administrative guidelines.
Additional Expectations
-
Support the school’s mission of ensuring all students are on track for graduation and future success.
-
Promote a positive school climate focused on accountability, engagement, and student success.
Pre-employment requirements:
Employment for this position is contingent on clearance of the following:
__X__Pre-Employment Drug Screen
__X__ Background Investigation
The district prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status, or because of the perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates.
