We are seeking an enthusiastic and reliable Administrative Assistant to join our property management teams in Bloomington. As an integral part of our company, you will play a key role in supporting our portfolio and dynamic team. This position requires a proactive and adaptable individual who can manage multiple tasks, communicate effectively, and bring a fun, collaborative spirit to the team.
The ideal candidate will have a touch of creativity, keen attention to detail, and strong organizational skills. If you're a team player who thrives in a fast-paced environment and enjoys making a positive impact, we'd love to meet you!
Responsibilities
- Schedule employee appreciation events as budgeted
- Schedule, coordinate and assist with tenant relations programs including tenant appreciation events, annual tenant interviews and new tenant gifts
- Create promotional and informational materials for distribution
- Draft service agreements for projects or services performed in the building as requested by assistant property manager and property manager
- Assist with annual service agreement bidding as directed
- Request updated tenant/vendor certificates of insurance as needed monthly
- Maintain tracking spreadsheets as assigned
- File documents as assigned in OneDrive
- Upload invoices to accounting software on a weekly basis
- Compile credit card transaction reports for managers
- Create expense reports as needed for coworkers
- Answer incoming calls as directed
- Track office supply inventory, order and organize office supplies for the management office
- Participate in weekly team meetings
- Support the team with various administrative tasks as required
- Accepting new responsibilities with oversight by the property manager, as part of learning more about the profession and growing in your career.
Qualifications
- Familiarity with Microsoft Office Suite (Outlook, Word, Excel) and other computer applications
- Prior administrative or customer service experience
- Ability to work independently as well as part of a team
Location
- In person
- 7900 Xerxes Avenue South, Suite 210 Bloomington, MN 55431
Hours
- Monday - Friday
- 8:00am-5:00pm
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
