Southwestern College is now accepting applications for a part-time Registration and Institutional Research Assistant. This is an exciting opportunity for a diverse range of candidates, from a student interested in data management wanting to strengthen their skills in a supportive learning environment to a retired professional desiring to support the missions of higher education and mental health access in our region. Applications are welcome from all qualified candidates seeking meaningful and impactful work in a dynamic and collaborative environment that supports a healthy life-work balance. The Assistant’s will primarily work with registration-related systems and processes, maintaining the integrity, collecting, organizing, analyzing, and presenting of data that informs the institutions decision‑making and continuous improvement. The successful candidate will have an associate degree (experience may be substituted for degree) and a minimum of two years’ experience working in data, records, reporting, or administrative systems in a professional office environment.
Visit swc.edu/jobs to view a detailed job description. Southwestern College is a private, non-profit graduate school with a community mental health clinic; for more information, please visit swc.edu.
TO APPLY:
- Resume
- Cover Letter
- List of 3 professional references
JOB DESCRIPTION
REPORTS TO: Registrar
CLASSIFICATION: Non-Exempt
POSITION TYPE: Part-time, 25 hours per week
REMOTE OR HYBRID ELIGIBLE: Yes, on campus with ability to work from home when tasks allow
BENEFITS ELIGIBILITY: Employees who work 20-29 hours per week are eligible for all part-time benefits including paid time off, sick leave, education benefits, retirement benefits, and professional development opportunities.
SUPERVISORY RESPONSIBILITIES: N/A
POSITION SUMMARY: The position supports the institution’s mission by assisting with registration-related systems and processes, maintaining the integrity of student records, collecting, organizing, analyzing, and presenting data that informs decision‑making, planning, accreditation, and continuous improvement. Approximately 40% of the role focuses on registration and support and student records functions, while 60% focuses on institutional research, reporting, assessment, and planning support.
This role contributes to a culture of evidence, collaboration, and mindful inquiry by providing accurate, timely, and meaningful information to campus stakeholders. The position requires someone who is equally comfortable supporting students and faculty with registration needs while also working with data, reports, surveys, and presentations that help strengthen institutional effectiveness.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Registration and Student Records Support
- Support quarterly MA and Ph.D. registration processes, assisting the Registrar and students with enrollment, troubleshooting, and guidance.
- Audit student registrations to ensure alignment with program planners and academic requirements.
- Maintain accurate student records in Populi, generate reports, and provide basic information about registration, course enrollment, and academic policies through phone, email, text, and group meetings.
- Provide basic information regarding registration, course enrollment, degree progress, and academic policies through phone, email, text, and group meetings.
- Uphold FERPA standards by maintaining confidentiality and adhering to all relevant regulations.
- Assist with record maintenance, data entry, and registration troubleshooting.
Institutional Research, Assessment, and Reporting Support
- Assist in the collection, cleaning, validation, and organization of institutional data
- Support surveys, compliance reporting, accreditation-related reporting, and institutional assessment activities.
- Support the Registrar in the conducting of descriptive analyses and prepare tables, charts, dashboards, and written summaries to support planning, assessment, and reporting.
- Assist with research activities, including study design, survey development, benchmarking, focus group support, and qualitative data tasks.
- Support academic and administrative units with program review, strategic planning, student success initiatives, and ad‑hoc data requests.
- Present findings in clear, accessible, and user-friendly formats to faculty, staff, and campus leadership.
- Assist in developing dashboards, presentations, spreadsheets, and summary reports using tools such as Excel, Populi, Microsoft Office, survey platforms, and data visualization software.
- Collaborate with campus partners, present findings in clear and accessible formats, and contribute to a positive, service‑oriented office culture.
- Perform other duties as assigned in support of registration and institutional research functions.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & DISPOSITIONS:
- Embraces SWC’s Mission of Transforming Consciousness Through Education and Values: Partnership, Empowerment, Mindfulness, Service, and Love
- Demonstrates alignment with SWC’s Staff Dispositions through consistent professionalism, collaboration, accountability, responsiveness, and commitment to service
- Demonstrates commitment to diversity, equity, inclusion, belonging, and culturally responsive practice
- Values a culture of evidence, collaboration, and mindful inquiry
- Excellent interpersonal and communication skills, both oral and written
- Strong organizational and time management skills, and ability to manage multiple tasks and meet deadlines
- Strong technology skills including proficiency in Microsoft Office Suite with strong Excel knowledge and student information/learning management systems, survey tools, and basic reporting or dashboard platforms
- Experience collecting, organizing, analyzing, and presenting data and reporting of data
- Ability to present information clearly to a range of campus stakeholders
- Ability to maintain confidentiality and handle sensitive information with professionalism
- Ability to multi-task, organize work effectively, and demonstrate a high level of attention to detail
MINIMUM QUALIFICATIONS:
Associate degree (experience may be substituted for degree) and a minimum of two years’ experience working in data, records, reporting, or administrative systems in a professional office environment
PREFERRED QUALIFICATIONS:
Bachelor’s degree and a minimum of two years’ experience working
data, records, reporting, or administrative systems in a professional office environment
WORK CONDITIONS: Office environment, ability to sit, stand and work at a computer terminal for long periods of time.
OTHER REQUIREMENTS: Minimal local travel for training, some long-distance travel for training/conferences.
Pay: $18.00 - $22.50 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Retirement plan
Work Location: Hybrid remote in Santa Fe, NM 87507
