Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist/Office Assistant to be the welcoming face and organizational backbone of our office. This position is responsible for covering the front desk on Mondays and Tuesdays, ensuring seamless reception and exceptional customer service during those days. This role offers an exciting opportunity to combine exceptional customer service with efficient administrative support, ensuring smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to handle a variety of clerical and receptionist duties in a fast-paced environment. Bilingual abilities are a plus, as is experience with office management systems and software.
Duties
- Greet visitors, clients, and vendors warmly, providing outstanding customer service and professional support at all times
- Manage phone, directing calls accurately and courteously using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries promptly while maintaining confidentiality
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for scheduling, document creation, and communication
- Assist with calendar management and appointment scheduling for staff or executives
- Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office cleanliness and organization
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace, and data entry skills
- Excellent customer service skills with the ability to handle multiple tasks efficiently in a busy environment
- Strong phone etiquette skills with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Experience with QuickBooks or bookkeeping is a plus but not required
- Personal assistant or medical/dental receptionist experience is beneficial but not mandatory
- Ability to type accurately at a good speed along with time management skills to prioritize tasks effectively
Join us in creating a welcoming atmosphere while supporting the daily functions that keep our office running smoothly! We value energetic individuals who thrive on organization, excellent communication, and delivering top-tier customer support. This paid position offers an engaging work environment where your organizational talents will shine!
Pay: $18.00 - $20.00 per hour
Work Location: In person
